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State Taxes Subtask

If you are using multi-state taxes (you selected the Enable > Multi-State Tax Withholding checkbox on the Manage Pay Periods screen), the Withholding State and Gross Wages fields are non-editable.

To modify these fields, you must insert additional lines on the State Pay Types subtask.

If you modify the Exempt Pay Types, Exempt Deductions, and/or Taxable Wages fields, the amounts must cross-foot (Gross Wages – Exempt Pay Types – Exempt Deductions = Taxable Wages).

Contents

Field Description
Employee

This field displays the ID of the employee whose record you are viewing. These fields display from the header on the main screen.  

Pay Cycle

This field displays the pay cycle that has been processed for this record. This field displays from the header on the main screen.

Pay Cycle End Date

This field displays the end date for the pay cycle that has been processed for this record. This displays from the header on the main screen.

Record Type

This field displays the check type that has been processed for this record. This field displays from the header on the main screen. The check types are:

  • R: Regular
  • B: Bonus
  • V: Voided
  • W: Represents the positive values of a replacement check
  • X: Can be used any time you want to generate a paycheck without first entering a timesheet
Taxable Entity

This field displays the taxable entity to which the employee is assigned at the time of entry for this record. This field displays from the header on the main screen.

Table Window

Field Description
Withholding State

This field displays the code for the withholding state.

Gross Wages

This field displays the gross wages for this state.

Exempt Pay Types

Enter the state exempt pay types.

Exempt Deductions

Enter the state exempt deductions.

Taxable Wages

Enter the state taxable wages.

Withheld

Enter the state withholding amount.

Filing Status

This field displays the employee's state filing status at the time the payroll record was created. This field populates when you run the Compute Payroll process or recalculate amounts on the Manage Payroll Records screen.

Exemptions

This field displays the number of state tax exemptions claimed by the employee.

Dependents

This field displays the number of dependent credits claimed by the employee.

First-time claimed dependents

This field displays number of additional dependent exemption being claimed for the first time.

First-time claimed dependents year

This field displays the year the additional dependent exemption being claimed for the first time.

Number of Adopted Children This field will track the actual number of adopted child dependent exemptions claimed on line 8 of Form WH-4 and will be used in the calculation of Indiana's state withholding.
Credits

This field displays the number of state tax credits claimed by the employee.

Override Amount

This field displays the employee’s state tax withholding override amount.

Override Percent

This field displays the employee’s state withholding override percentage (not the percentage from the State Tax tables).

Additional Amount

This field displays the employee's additional state tax withholding amount

Exempt from Nebraska Minimum Withholding Rule

This field displays if the employee was exempt from Nebraska's minimum withholding rule.

Veteran Exemption

This field displays if the taxable wages will be reduced by the veteran exemption amount. This checkbox is applicable only if the withholding state is PR (Puerto Rico).

Special Deduction

This field displays if the taxable wages will be reduced by the special deduction amount. This checkbox is applicable only if the withholding state is PR (Puerto Rico).

Age 65 or Over Exemptions

This field displays the number of age 65 or over exemptions for the withholding state.

Blindness Exemptions

This field displays the number of blindness exemptions for the withholding state.

Colorado Standard Deduction Source

This field displays the Colorado standard deduction source used by the Compute Payroll screen to calculate the Colorado state withholding amount.

This field will be populated with the employee's Colorado standard deduction source from the Manage Employee Taxes screen if either the Compute Payroll process or the Recalculate button was used to calculate the state tax withholding. Otherwise, Not Applicable will be displayed in this field.

Colorado Annual Withholding Allowance Amount If applicable, this field displays the Colorado Annual Withholding Allowance Amount used by the Compute Payroll screen to calculate the Colorado state withholding amount. This field will only be populated if all the following are true:
  • Either the Compute Payroll screen or the Recalculate button was used to calculate the state tax withholding.
  • The Withholding State is CO (Colorado).
  • The employee's Colorado Standard Deduction Source is Use Colorado DR 0004 Allowance Amount in the Manage Employee Taxes screen.