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Checks Subtask

Use this tab of the Manage Purchase Order Vouchers screen at any time during voucher entry.

It stores information related to manual checks that have been issued against the voucher being entered.

To enter checks against vouchers that have already been entered and posted, use the Manage Manual Checks screen. You can record only one manual check for the voucher on this screen. If more than one manual check was issued for this voucher, you can enter one here, post the voucher, and then record the other check(s) on the Manage Manual Checks screen. It may be easier to post the voucher and record all manual checks for the voucher on the Manage Manual Checks screen.

Note:

You can use the Check tab only if the functional currency is the same as both the transactional currency and the pay currency.

Contents

Field Description
Pay Vendor

This non-editable field displays the pay vendor's ID. The pay vendor name and location display in the adjacent fields.

Joint Payee

This field displays the Joint Payee, if applicable, that you entered on the Address tab. The Joint Payee displays directly below the Pay Vendor name when you print the check. 

Check Information

Use the fields in this group box to enter the check number and cash disbursement posting information for this purchase order voucher.

Field Description
Cash Account Desc

Enter the cash account description that corresponds to the checking account from which the check was written. The cash account description associated with the vendor defaults in this field but can be changed.

Check Number

Enter the check number for the check that paid against this voucher. You can record only one manual check for the voucher on this screen. If more than one manual check was issued for this voucher, enter one here, post the voucher, and then record the other check(s) on the Manage Manual Checks screen.

Check Date

Enter, or click to select, the date on which the check was issued.

Discount Taken

If a discount was taken on the voucher when it was paid, enter the amount here.

Check Amount

Enter the amount of the check that paid this voucher.

If the manual check paid multiple vouchers, you must record the manual check against each individual voucher, recording against each that portion of the check that paid that particular voucher. For example, if a check paid two vouchers, one for 1,000 and one for 50, the total amount of the check will be 1,050. However, when you record the manual check, the check amount will be 1,000 for the first voucher and 50 for the second.

Period To Post

Field Description
Check Fiscal Year

Enter, or click to select, the fiscal year in which the check should be recorded.

Check Period

Enter, or click to select, the period in which the check should be recorded.

Check Subperiod

Enter, or click to select, the subperiod in which the check should be recorded.

Check Ending Date

This non-editable field displays the check ending date on which the check should be recorded.