This field defaults sequentially as new charge lines are added.

This field displays a valid item ID.

This field is disabled if the charge line already has time or expense charged against it.

When a valid item has been entered or selected, the latest revision (if any) is displayed in this field.

This field is disabled if the charge line already has time or expense charged against it.

This field displays the description for the line item. This field defaults from the description linked to the item or miscellaneous charge type but can be edited.

This field displays the PO line charge type code.

Enter, or click to select, the charge line start date. It defaults from the Work Assignment Start Date but can be edited. The date you enter must be the same or later than the Work Assignment Start Date.

Enter, or click to select, the charge line end date. It defaults from the Work Assignment End Date but can be edited. This date must be the same or earlier than the Work Assignment End Date.

This field displays the charge type from the drop-down list. Valid options are:

• Labor - This option makes the charge line available in Time & Expense for timesheet entry.
• Expense - This option makes the charge line available in Time & Expense for expense entry.
• Other

This drop-down list is disabled if the charge line already has time or expense charged against it.

This field defaults to Pending if approvals are required as set on the Configure Subcontractor Management Settings screen, or to Approved and disabled if approvals are not required. You can edit this field if you are eligible to approve charge lines or work assignments. The other statuses are Closed, Rejected, and Hold. Hold means that the charge line is not eligible for approval. You must change the status to Pending before you can approve the charge line.

If a charge line has a status of Approved and you change the status of a vendor employee line to Pending or Rejected, the status of the charge line will not change.

This field displays a reason for rejecting the charge line.

This field displays the approver name.

This field displays a project to receive charges for this charge line. This field defaults from the project on the PO line but can be edited if you have rights in Configure Purchase Order Voucher Settings.

This field is disabled if the charge line already has time or expense charged against it.

This field displays the project name for the project selected.

This field displays an account to receive charges for this charge line. This field defaults from the account on the PO line but can be edited if you have rights in Configure Purchase Order Voucher Settings.

This field is disabled if the charge line already has time or expense charged against it.

This field displays the account name for the account selected.

This field displays an organization to receive charges for this charge line. This field defaults from the organization on the PO line but can be edited if you have rights in Configure Purchase Order Voucher Settings.

This field is disabled if the charge line already has time or expense charged against it.

This field displays the organization name for the organization selected.

Enter, or click to select, a general labor category. This defaults to the GLC linked to the PO line resource if it exists, and will be used on new lines entered on the Vendor Employees subtask. If you try to enter a GLC on the Vendor Employees subtask that is different from the GLC on the charge line, the GLC on the charge line will be deleted. If there is no value in this field and all the vendor employee records have the same GLC, that GLC will be written to the charge line.

This field is disabled if the charge line already has time or expense charged against it.

This field displays the GLC description.

Enter, or click to select, a project labor category. This defaults to the PLC linked to the PO line resource if it exists, and will be used on new lines entered on the Vendor Employees subtask. If you try to enter a PLC on the Vendor Employees subtask that is different from the PLC on the charge line, the PLC on the charge line will be deleted. If there is no value in this field and all the vendor employee records have the same PLC, that PLC will be written to the charge line.

This field is disabled if the charge line already has time or expense charged against it.

This field displays the PLC description.

This field displays an account to receive charges for this charge line. This field defaults from the account on the PO line but can be edited if you have rights in Configure Purchase Order Voucher Settings.

Enter the rate to be used when paying the subcontractor for the vendor employee specified on the Vendor Employees subtask.

For a three-way match, upon loading the PO line, the PO Line Net Unit Cost (which can be edited) and the rate default to all new rows entered on the Vendor Employees subtask and cannot be changed there. For all other match types, the rate does not default to any value. However, if you enter a rate, that value will default to any subsequently entered rows on the Vendor Employees subtask. If you try to enter a rate on the Vendor Employees subtask that is different from the rate on the charge line, the rate on the charge line will be deleted.

Enter the quantity to be charged. By default, this field displays the PO line quantity specified in the Quantity field on the Manage Purchase Orders screen for a three-way match PO line but can be edited.

Enter the amount to be charged. If there are values in the Quantity and Rate fields, Costpoint automatically calculates this amount.

Enter the discount rate.

Costpoint automatically calculates the discount amount. The calculation is Amount Before Discount multiplied by Discount Rate.

Costpoint automatically calculates the amount after factoring in the discount. The calculation is Amount Before Discount less Discount Amount.

From the drop-down list, select the type of tax to be calculated for this charge line:

• Sales Tax: Select this option if the item is subject to sales tax or VAT.
• Non-taxable: Select this option if the item is non-taxable. If you select this option, the Tax/VAT Code, Tax Rate, and Sales Tax/VAT Amt fields are disabled.

Enter, or click to select, the tax code for this charge line. The tax code entered for the PO line defaults but you can change it.

Enter, or click to select, the tax code for this charge line. The tax code entered for the PO line defaults but you can change it.

This checkbox is available only for the intracompany vendor. In Form view, this displays on the Info tab of the Charges subtask. It cannot be modified for charge lines with a status of Pending, but the intracompany vendor will be able to see the charge line details.

For Approved charge lines, the intracompany vendor can select or clear this checkbox. If selected, Costpoint displays this work assignment on the timesheet or expense report in Time & Expense. Note that when a work assignment is used in Time & Expense, changes can no longer be made to that work assignment charge lines in the contracting company or in the performing company.

This field displays the sum of charges on the Work Assignment PO Line Charges subtask.

This field displays the sales tax/VAT amount.

Costpoint automatically calculates the total charge line amount. The calculation is Amount After Discount plus Sales Tax/VAT Amt plus Work Assignment PO Line Charges.

Costpoint automatically calculates the remaining PO line amount in transaction currency using the amounts on the Remaining PO Line Status subtask. The calculation is Open PO/PO Line Amount less Un-Vouchered Amount less Remaining Work Assignment Charge Line Amount.

Costpoint automatically calculates the remaining PO line amount in functional currency using the amounts on the Remaining PO Line Status subtask. The calculation is Open PO/PO Line Amount less Un-Vouchered Amount less Remaining Work Assignment Charge Line Amount.

Enter, or click to select, a first reference number. By default, this field displays the first reference number associated with the PO line but can be edited if the Charge Code Change checkbox is selected on the Configure Purchase Order Voucher Settings screen.

This field is disabled if the charge line already has time or expense charged against it.

This field displays the name of the first reference number selected.

Enter, or click to select, a second reference number.

This field displays the name of the second reference number selected.

This field displays the charge line closed date and is populated by Costpoint when the charge line approval status is set to Closed.

This field displays the type of matching required for the PO line. Valid values are None, 2-way, and 3-way.

Costpoint automatically calculates the remaining PO line quantity using the values on the Remaining PO Line Status subtask. The calculation is Open PO/PO Line Quantity less Un-Vouchered Quantity less Remaining Work Assignment Charge Line Quantity.