Enter up to 10 alphanumeric characters for the ID of the vendor return. This field is used throughout the system to identify the vendor return ID. If you do not use Inventory and the Auto-Assign Vendor Return IDs check box is selected on the Configure Receiving Settings screen, you can leave this field blank and an ID is assigned when you save the record. In the Transaction IDs subtask of the Manage Warehouses screen in Inventory, if the Vendor Return transaction type has been selected for the warehouse in this receipt and the Auto-Assign column is set to Y (Yes), the ID automatically displays when you save the record. The ID in this field cannot begin with a space.

Enter, or click to select, the date of the transaction.

Enter, or click to select, the employee ID of the person processing this return.

Enter, or click to select, the ID of the vendor to whom the item is returned. The vendor name and location display in the unlabeled fields to the right.

If you are generating a new purchase order, enter, or click to select, the ID of the buyer to whom the new purchase order is assigned. The buyer name displays in the unlabeled field to the right.

Enter the vendor's Returned Material Authorization (RMA) number.

Enter, or click to select, the warehouse ID from which the inventory is pulled. This field is required for return of inventory parts and is not applicable if you are not using Inventory.

Enter, or click to select, the default purchase order ID and release number against which the item was received. You cannot enter a subcontract PO ID or release in these fields. These fields are optional. If you click to locate a PO ID and/or Release number, those subcontractor POs are not included, as vendor returns for Subcontract POs are not applicable in Costpoint.

Enter, or click to select, the location for the displayed warehouse to be used as the default source for rejected inventory parts. If you do not have Inventory, this field is not applicable.

Enter notes describing this transaction.

Click this button to reverse a cloned transaction, enabling you to undo an original vendor returns transaction that was recorded.

This field displays the return line number.

Enter, or click to select, the purchase order ID on which the item was originally ordered. You cannot enter a subcontract PO ID in this field. If creating a new PO (that is if the Create New PO field is selected and the New PO field is populated), all applicable vendor return information associated with the original PO is copied.

Enter, or click to select, the PO release number on which the item was originally ordered. You cannot enter the release number of a subcontract PO ID in this field.

Enter, or click to select, the purchase order line on which the item was originally ordered. You cannot enter a subcontract PO line number in this field.

Enter, or click to select, the ID and revision number of the item being returned to the vendor.

This field displays the description of the item ID and revision.

This field is visible only if the Use Part Data Security Controls check box is selected on the Configure Product Definition Settings screen, which indicates that the item is subject to data security restrictions, as defined in the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR).

If you are unauthorized to access parts or revisions that are subject to data security restrictions, then you will not be able to create or edit purchase order lines for that restricted part/revision.

Enter, or click to select, the miscellaneous line type of the material being returned to the vendor. This is used only for material not set up as an item.

Enter the quantity, in the PO or order unit of measure, that is returned to the vendor.

This field displays the PO unit of measure from the original purchase order and cannot be modified.

Enter the quantity, in the inventory unit of measure, that is returned to the vendor. This applies only to inventory parts.

This field displays the inventory unit of measure for the part. This applies only to inventory parts.

Select this check box to have this return count as a rejection on the performance history of this vendor. Otherwise, clear it.

Enter, or click to select, the reason code for this rejection. Rejection reason codes are established on the Manage Vendor Rejection Reasons screen under the Receiving menu.

Select the order/payment disposition status code from the drop-down list. Valid options are:

• Repair/Replace: The vendor repairs or replaces the unit. The purchase order line is considered open pending eventual receipt of the replacement item. The PO line accepted quantity is decremented and the rejected quantity is incremented.
• Credit Due: The vendor credits the amount owed by the rejected amount. It is not considered an open quantity or amount for commitment purposes.
• Pay Anyway: The company pays for the items anyway. Shipment is considered accepted for invoice matching purposes, but is still considered a rejection for vendor performance reasons.

If no selection is made, option Repair/Replace is used.

For returns for credit, this amount represents the unit credit amount (in the PO U/M) the vendor gives you for the returned items. For returns for repair/replacement, this represents the cost to the company (in the PO U/M) to have the item repaired or replaced.

This field displays the extended credit/repair amount (Unit Credit/Repair Amt times the Quantity (PO U/M)).

Enter, or click to select, the inventory abbreviation of the inventory part being returned to the vendor. This is applicable to inventory parts only. Inventory abbreviation information is established on the Manage Inventory Projects screen in Projects.

Enter, or click to select, the ID of the location from which the returned inventory part quantity is pulled. This is applicable to inventory parts only.

Select this check box to have a new PO created for the returned item. Otherwise, clear it.

Enter, or click to select, the ID of the newly created purchase order. If the Create New PO check box is selected, the New PO ID cannot begin with a space as the first character. You cannot enter a subcontract PO ID in this field. If creating a new PO, all applicable vendor return information associated with the Original PO is copied, including Construction Industry Scheme (CIS) data.

Enter, or click to select, the release number of the new PO created. You cannot enter a subcontract PO release number in this field.

Enter, or click to select, the line of the new PO created. You cannot enter a subcontract PO line number in this field.

Enter, or click to select, the due date of the newly created PO. The system date defaults but can be modified, if necessary.

Select this check box to have the item's and item/project's last cost information updated by the unit amount entered on this line. The last cost for repair/replacements includes the original unit cost plus the Unit Credit/Repair Amt.

This field displays the unit cost of the item on the original purchase order.

This field displays the currency used on the original purchase order.

This field displays the Small Business Administration (SBA) size standard in million US dollar for the associated NAICS code selected on the purchase order (PO). The value will be loaded from the latest date.

If both the million USD and the number of employees data are available for the selected/entered NAICS code, then both values will be displayed.

If both the million USD and the number of employees data are available for the selected/entered NAICS code, then both values will be displayed.