Contents of the Assign Purchase Requisition Lines to Buyers Screen

Use the fields and options to configure the Assign Purchase Requisition Lines to Buyers screen.

Identification

Use this block to specify which requisition lines you want to display in the Requisition Lines table window.

Field Description
Default Assignment Date

Use this field to enter, or use to select, the buyer assignment date of the requisitions you want to view.

Default Target Place Date

Use this field to enter, or use to select, the target place date of the requisitions you want to view.

Include Assigned Requisitions

Select this check box to display requisitions that are already assigned to a buyer along with those that are not assigned to a buyer.

Clear this check box cleared to display only those requisitions that are not assigned to a buyer.

Requisition Lines

This table window lists the requisitions based on your selection in the Identification block.

Field Description
Requisition

This field displays the requisition ID to which this requisition line belongs.

When available, click the hyperlink to access the record in Manage Purchase Requisitions.

Requisition Rev

This field displays the requisition revision number.

Requisition Date

This field displays the date on which the requisition was created.

Buyer

Use this field to enter, or use to select, the identification code of the buyer responsible for processing the requisition.

Procurement Type

Use this field to enter, or use to select, the procurement type code that classifies the requisition.

Assignment Date

This field displays the assignment date for the requisition. You can enter, or use to select, a different date.

Target Place Date

This field displays the date by which the requisition will generate a purchase order. You can enter, or use to select, a different date.

Requisitioner Name

This field displays the name of the requisitioner.

Line

This field displays the requisition line number.

Line Type

This field displays the line type code of the requisition line. The line types are as follows:

  • P: Part
  • G:Good
  • S: Service
  • M: Miscellaneous
Item

This field displays the identification code of the requisitioned item.

Item Rev

This field displays the revision number of the requisitioned item.

Description

This field displays the description of the requisitioned item.

Part Security

This field is visible only if the Use Part Data Security Controls check box is selected on the Configure Product Definition Settings screen, which indicates that the requisitioned item is subject to data security restrictions, as defined in the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR).

If enabled, this field displays one of the following values to indicate whether the item you are accessing is subject to part data security restrictions and whether you have the necessary authorization to access information for that item:

  • Unrestricted: The item is not subject to data security restrictions.
  • Restricted: The item is subject to data security restrictions and that you are authorized to access detailed part information.
  • ***UNAUTHORIZED***: The item is subject to data security restrictions and that you are not authorized to access or view part information. This value is displayed in red background color.
Note:

If you are unauthorized to access parts or revisions that are subject to data security restrictions, then you will not be able to create or edit requisition lines for that restricted part/revision. In addition, you will not be able to view Line Documents, Substitute Parts, and Manufacturer/Vendor part information for those restricted items.

Note: The features in this release relating to Part Data Security are intended to assist your company in achieving ITAR compliance. However, it is each company’s responsibility to confirm that it is meeting its obligations with respect to ITAR or other applicable requirements. Deltek does not warrant that use of this functionality will result in compliance.
Commodity

This field displays the commodity code of the requisitioned item.

Planner

This field displays the user ID of the planner responsible for controlling the availability of the requisitioned item.

Misc Type

This field displays the miscellaneous line charge type code assigned to this requisition line.

Status

This field displays the approval status code of this requisition line. The approval statuses are as follows:

  • P (Pending): This indicates that this requisition line is pending approval and cannot be turned into a purchase order.
  • A (approved): This indicates that this requisition line was approved for this approval title. It can be turned into a purchase order after all required approval titles give their approval.
  • R (Rejected): This indicates that this requisition line was rejected during the approval process and can be corrected and submitted again.
Approval Process

This field displays the approval process code assigned to this requisition line (if approvals are done at the line level).

Requested Qty

This field displays the requested quantity for the requisitioned item.

Req U/M

This field displays the requisition unit of measure assigned to this requisition line.

Est Unit Cost

This field displays the estimated unit cost of the requisitioned item.

Est Cost Type

This field displays the estimated cost type code of the requisitioned item.

Est Ext Cost

This field displays the estimated extended cost of the requisitioned item.

Est Line Charges

This field displays the estimated line charges for this requisition line.

Total Est Cost

This field displays the total estimated amount for this requisition line.

Requested Date

This field displays the requested date on which the requisitioned item is needed by the requisitioner.

Inv Abbrev

This field displays the inventory abbreviation code assigned to the requisitioned item.

Preferred Vendor

This field displays the vendor ID of the preferred vendor for this requisition line.

Preferred Quote

This field displays the preferred vendor quote ID for this requisition line.

Manufacturer Part

This field displays the manufacturer part number of the requisitioned item.

Manuf Rev

This field displays the manufacturer part revision number of the requisitioned item.

Vendor Part

This field displays the vendor part number of the requisitioned item.

Vend Rev

This field displays the vendor part revision number of the requisitioned item.

Suggested Blanket PO

This field displays the suggested blanket purchase order ID for this requisition line.

Tax

This field displays Y (Yes) if the sales tax is charged for this requisition line. Otherwise, this field displays N (No).

Ship ID

This field displays the ship ID assigned to this requisition line.

Drop Ship

This field displays the value Y (Yes) if the requisitioned item is drop-shipped. Otherwise, this field displays N (No).

Ship Via

This field displays the ship via data for this requisition line.

Deliver To

This field displays the 'deliver to' data for this requisition line.

Order Reference

This field displays the order reference ID for this requisition line.

Over Ship

This field displays Y (Yes) if the requisitioned item can be overshipped.

Receipt Tolerance

This field displays the receipt tolerance percentage for the requisitioned item.

QC Insp Reqd

This field displays Y (Yes) if a QC inspection is required for this requisition line. Otherwise, this field displays N (No).

Source Insp Reqd

This field displays Y (Yes) if a source inspection is required for this requisition line. Otherwise, this field displays N (No).

Cert Conf Reqd

This field displays Y (Yes) if a certificate of conformance is required for this requisition line. Otherwise, this field displays N (No).

Trans Currency

This field displays the transaction currency code assigned to this requisition line. All amounts on this screen are in terms of this currency.

Reapproval Reason

This field displays the reason for reapproving this requisition line.

Delivery Schedule Exists

If selected, this check box indicates that there are multiple delivery schedules that exist for the PO line. This check box is cleared and disabled for new lines.

Subcontractor Agreement

This check box displays whether or not the quote is for creating subcontractor agreements.

Resource Exists

If you enter one or more rows into the Resources subtask for the quote line, this check box is automatically selected. Otherwise, this check box is always cleared. This check box indicates that resources have been specified in the Resources subtask for the line.

US Citizenship Reqd

This check box displays whether or not the resource requires US citizenship.

ITAR Authorization Reqd

This check box displays whether or not the resource must be authorized for International Traffic in Arms Regulations (ITAR).

Security Clearance System ID

This field displays the security clearance required for the resources associated with this requisition.

Security Clearance Description

This field displays the description of the security clearance that the resource associated with the requisition needs to have.

Security Clearance Level

This field displays the level of security clearance that the resource associated with the requisition needs to have. This field indicates whether the level is Top Secret and Secret.

SCI

This check box displays the security clearance that the resource associated with the requisition has been cleared for sensitive compartmented information (SCI) for.

SAP

This check box displays the security clearance that the resource associated with the requisition has been cleared for special access for.

Issuing Agency

Enter the name of the agency that issued the security clearance.

Subtasks

Subtask Description
Header SOW Click this link to open the Header SOW subtask to view the relevant Statement of Work (SOW) for the requisition at the header level.
Line SOW Click this link to open the Line SOW subtask to view the relevant Statement of Work (SOW) for the requisition at the line level.
Resources Click this link to open the Resources subtask to view the details regarding the resources of the subcontractor.
Approval Process Click this link to open the Approval Process subtask and view a requisition line's approval process.
Hdr Documents Click this link to open the Hdr Documents subtask and view documents assigned to the requisition at the header level.
Line Documents Click this link to open the Line Documents subtask and view documents assigned to the requisition at the line level.
Link SCI/SAP Security Codes Click this link to open the Link SCI/SAP Security Codes subtask to view the security codes of the requisition.
Delivery Schedule Click this link to open the Delivery Schedule subtask to view the delivery schedule of the purchase requisition.