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Contents of the Print Purchase Order Register Report Screen

Use the fields and options to configure the Print Purchase Order Register report screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Order Date

Use the following fields to select the range of order dates you want to print on the report.

Field Description
Option

Select the range of order dates to print from the drop-down list. The system-defined selections are:

  • All (default)
  • One
  • Range
  • From Beginning
  • To End
Start

Enter, or click to select, the order date as starting point of the purchase orders to include in this report.

End

Enter, or click to select, the order date as ending point of the purchase orders to include in this report.

Buyer

Use the following fields to select the range of buyers you want to print on the report.

Field Description
Option

Select the range of buyers to print from the drop-down list. The system-defined selections are:

  • All (default)
  • One
  • Range
  • From Beginning
  • To End
Start

Enter, or click to select, the buyer for the starting point of the purchase orders to include in this report.

End

Enter, or click to select, the buyer for the ending point of the purchase orders to include in this report.

Currency

Use the following fields select the range of currencies you want to print on the report.

Field Description
Option

Select the range of currencies to print from the drop-down list. The system-defined selections are:

  • All (default)
  • One
  • Range
  • From Beginning
  • To End
Start

Enter, or click to select, the currency for the starting point of the purchase orders to include on this report.

End

Enter, or click to select, the currency for the ending point of the purchase orders to include on this report.

Purchase Order

Use the following fields to select the range of purchase orders you want to print on the report.

Field Description
Option

Select the range of purchase orders to print from the drop-down list. The system-defined selections are:

  • All (default)
  • One
  • Range
  • From Beginning
  • To End
Start

Enter, or click to select, the PO ID for the starting point of the purchase orders to include on this report.

Start Release

Enter, or click to select, the starting release number you wish to print.

End

Enter, or click to select, the PO ID for the ending point of the purchase orders to include on this report.

End Release

Enter, or click to select, the ending release number you wish to print.

Sort By

Use this group box to select the sort order for the report.

Field Description
1st Sort

Select the sort order from the drop-down list. The values are:

  • Order Date
  • Buyer
  • PO
  • Currency

Options

PO Status Type

Use this group box to select the criteria for reporting the purchase order status types. Select the check box of each PO status type that you want to print on the report. Only those purchase orders that are in the specified range and have a status type that has been selected are printed on the report. If all check boxes are blank, no information is printed. The PO status types are the following:

  • Pending
  • Open
  • Void
  • Manually Closed
  • System Closed

PO Type

Use this group box to select the criteria for reporting various types of purchase orders. Select the check box of each PO type that is to be printed on the report. Only those orders that are in the specified range and have a type that has been selected are printed on the report. If all check boxes are blank, no information is printed. The PO types are the following:

  • Purchase Order
  • Release Order
  • Blanket Order
  • Subcontract Retainage PO
  • GFM/GFE Order
  • Subcontractor Agreement
  • Subcontractor Agreement Blanket
  • Subcontractor Agreement Release