Enter, or click to select, an item ID or the beginning of an Item ID for which information is required. For example, if you enter A and execute with the Contains option selected, the table window will populate with all purchase order IDs that contain parts, goods, and services that contain A. The item description displays on the field on the right of the Rev field.

Enter, or click to select, the revision and description of the item. If the Allow Multiple Revisions For Each Item checkbox is selected in the Corporate Settings subtask of the Configure Product Definition Settings screen in Costpoint Product Definition, you can retrieve multiple revisions of the same item.

Enter, or click to select, a miscellaneous charge type on which information is required. The description displays once a charge type is selected. You can make an entry in this field in place of Item. Establish miscellaneous charge types in the Manage Line Charge Types screen.

This field displays the item unit of measure.

Enter, or click to select, a specific commodity code and description on which to search.

Enter, or click to select, the manufacturer part number for which PO item information is required.

Enter, or click to select, the vendor part number for which PO item information is required.

Enter, or click to select, the industry classification code for which PO lines are to be viewed. Industry Classifications are maintained in the Purchasing Controls menu and in the Product Definition Controls menu in Costpoint Product Definition, and can also be assigned in the Classifications subtask of the Manage Vendors screen in Costpoint Purchasing, Procurement Planning, and Accounts Payable.

Select this checkbox to view purchase order (PO) lines with the status of Pending. This status means that the line is pending approval and cannot be received or invoiced against until it changes to Open status.

Select this checkbox to view PO lines with the status of Open. This status means that the line is open and ready for receipts and invoices to be entered against it.

Select this checkbox to view PO lines with the status of System Closed. This status is set by Costpoint.

Select this checkbox to view PO lines with the status of Closed. This status means that the line has been manually closed short and no further processing will occur.

Select this checkbox to view PO lines with the status of Void. This status means that the line has been voided and no processing will occur. There have not been any receipts entered. This allows Costpoint to show that an item was ordered but was later canceled.

This field displays the date of the purchase order.

This field displays the PO ID.

This field displays the release number of the release order made against a blanket order.

This field displays the line number of the purchase order.

This checkbox indicates that resources have been specified in the Resources subtask for a line.  This checkbox is disabled and is only selected if there are one or more rows in the Resources subtask for the requisition line.

This field displays the change order if the purchase order had a change order created on the Create Purchase Order Change Orders screen. The last change order number is displayed.

This field displays the type of order. The system-defined types are:

• Blanket Order
• Purchase Order
• Release Order
• Subcontract Retainage PO
• GFM/GFE Order
• Subcontractor Agreement
• Subcontractor Agreement Blanket
• Subcontractor Agreement Release

This field displays the vendor name for this order.

This field displays the buyer ID assigned to this order.

This field displays the name of the subcontract associated with the PO. This also displays as a hyperlink to access the subcontract record on the Manage Subcontracts screen.

This field displays the item ID.

This field displays the item revision.

This field displays the description of the item.

If selected, this checkbox indicates that there are multiple delivery schedules that exist for the PO line. This checkbox is cleared and disabled for new lines.

This field displays the miscellaneous charge type.

This field is enabled only if the item on the PO line is subject to data security restrictions, as defined in the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR).

If enabled, this field displays one of the following values to indicate whether the item you are accessing is subject to part data security restrictions and whether you have the necessary authorization to access information for that item:

• Unrestricted: The item is not subject to data security restrictions.
• Restricted: The item is subject to data security restrictions and that you are authorized to access detailed part information.
• ***UNAUTHORIZED***: The item art is subject to data security restrictions and you are not authorized to access or view part information. This value is displayed in red background color.

If you are unauthorized to access parts or revisions that are subject to data security restrictions, then you will not be able to create or edit PO lines for that restricted part/revision. In addition, you will not be able to view Line Documents, Substitute Parts, and Manufacturer/Vendor part information for those restricted items.

This field displays the status of the PO. The status can be one of the following:

• Pending
• Open
• Void
• Closed
• System Closed

This field displays the order unit of measure of the item.

This field displays the quantity open. Open quantity is order quantity less the received quantity plus the rejected-replacement quantity.

This field displays the quantity ordered.

This field displays the quantity received. You can enter received quantities on the Manage Purchase Order Receipts screen in Costpoint Receiving. The received quantity decreases the Open Quantity amount for the PO line.

This field displays the quantity accepted from the Manage Purchase Order Receipts screen (or the Manage Quality Control Inspections screen if QC inspections are required for the PO line) in Costpoint Receiving.

This field displays the quantity accepted from the Manage Purchase Order Receipts screen (or the Manage Quality Control Inspections screen if QC inspections are required for the PO line) in Costpoint Receiving.

This field displays the quantity accepted from the Manage Purchase Order Receipts screen (or the Manage Quality Control Inspections screen if QC inspections are required for the PO line) in Costpoint Receiving.

This field displays the quantity rejected from the Manage Purchase Order Receipts screen (or the  screen if QC inspections are required for the PO line) in Costpoint Receiving.Manage Quality Control Inspections

This field displays the date the item is due.

This field displays the transaction currency for the purchase order. The invoice for these materials will be in this transaction currency.

This field displays the net unit cost of the item in the purchase order.

This field displays the net unit cost of the item in the functional currency for this purchase order. This is the cost of one unit of the item after the volume discounts have been applied. Functional currency is used to initialize Costpoint and is the currency in which your financial statements are prepared.

This field displays the gross unit cost before any discount is applied.

This field displays the manufacturer part number.

This field displays the revision number of the manufacturer part.

This field displays the vendor part number.

This field displays the revision number of the vendor part.

This field displays the commodity code of the item.

This field displays Y (Yes) if the Active checkbox is selected for the item on the Manage Parts screen (for standard parts), Manage Services screen (for service items), or Manage Goods screen (for goods) in Costpoint Product Definition. If the Active checkbox is not selected for the item, this field displays N (No). This field will be hidden for miscellaneous line types.

This field displays the P it the item is a standard part, S if the item is a service, or G if the item is a good. This field is hidden for miscellaneous line types.

This field displays the item's product class that is assigned on the Manage Parts screen (for standard parts), Manage Services screen (for service items), or Manage Goods screen (for goods) in Costpoint Product Definition. This field is hidden for miscellaneous line types.

If the item is a standard part, this column displays the planner ID assigned to the part on the Manage Parts screen in Costpoint Product Definition. This field is hidden for miscellaneous line types.

If the item is a standard part, this column displays Make if the part is made, or Buy if the part is bought. The value that displays in this field is assigned in the Make/Buy drop-down list in Costpoint Product Definition. If the item is a Service or Good, this field displays as Buy. This field is hidden for miscellaneous line types.

This field displays the planner ID of the item for this purchase order line.

This field displays the deliver to information of the item for this purchase order line.

This field displays the warehouse ID of the item for this purchase order line.

This field displays the shipping ID of the item for the for this purchase order line.

This field displays the industry classification code of the item for this purchase order line, if applicable.

This field displays the discount.

This field displays the business size of the vendor for this purchase order line, if applicable.

This field displays the vendor ID for the selected PO.

This field displays the vendor extension which is used to identify different vendors with the same vendor name.

This field displays line one of the address code.

This field displays line two of the address code.

This field displays line three of the address code.

This field displays the city name of the vendor address.

This field displays the state/province name of the vendor address.

This field displays the postal code of the vendor address.

This field displays the country name of the vendor address.

This field displays the primary telephone number of the vendor contact.

This field displays the facsimile number of the vendor contact.

This field displays the secondary telephone number of the vendor contact.

This field displays the amount ordered.

This field displays the amount received.

This field displays the amount accepted.

This field displays the amount rejected.

This field displays the amount vouchered.

This field displays the amount posted to the general ledger.

This field displays the inventory abbreviation to which this purchase order line is assigned.

This field displays the inventory abbreviation name.

This field displays expediting notes associated with the PO header.

This field displays expediting notes associated with the PO line.

This field displays the notes associated with the PO line.

This field displays the vendor's approval code which can be one of the following:

• APPROVED
• NOT APPROVED
• PENDING

This field displays whether the resource requires US citizenship.

This field displays whether the resource must be authorized for International Traffic in Arms Regulations (ITAR).

This field displays the security clearance required for the resources associated with this purchase order.

This field displays the security clearance that the resource associated with the purchase order line needs to have.

This field displays the level of the security clearance that the resource associated with the purchase order line needs to have.

This field displays the name of the agency that issued the security clearance.

This field displays whether the security clearance that the resource associated with the purchase order line has been cleared for sensitive compartmented information (SCI).

This field displays whether the security clearance that the resource associated with the purchase order line has to be cleared for special access program (SAP).

This checkbox defaults to the value of the same checkbox on the PO line of Manage Purchase Orders.