Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Select the range option from the drop-down list. The values are:

• All
• One
• Range
• From Beginning
• To End

Enter, or click to select, the fiscal year for which you want to compute commitments. If you select the Real Time option in the Calculation Method group box, this field is unavailable.

Enter, or click to select, the starting period.

Enter, or click to select, the starting subperiod.

This field displays the subperiod end date corresponding to the (Start) Subpd field.

Enter, or click to select, an ending period number for the range that you want to include in the process.

Enter, or click to select, an ending subperiod number for the range that you want to include in the process.

This field displays the subperiod ending date corresponding to the (End) Subpd field.

This field displays One because you can only print one period at a time.

This field displays the (Start) Fiscal Year, if any.

Enter, or click to select, a starting period number you want to include on the purchasing commitments report.

Enter, or click to select, a starting subperiod number you want to include in the process.

This field displays the subperiod ending date corresponding to the Subpd field.

Select the range option for projects from the drop-down list. The values are:

• All
• One
• Range
• From Beginning
• To End

Enter, or click to select, a starting project number for the range that you want to include in the process.

Enter, or click to select, an ending project number for the range that you want to include in the process.

Select the primary sort option from the drop-down list. The values are:

• Project/Acct/Org: Select this option to sort the report based on the charge codes.
• PO/Req: Select this option to sort the report based on the purchase requisition/purchase order.

Select the Real Time option to compute and print commitments for all purchase requisition/purchase order activity in Costpoint, regardless of transaction dates. The date of the last computations performed using this method are displayed in the Last Calc Date field. Computing with this method populates the following tables: PO_RT_COMMIT_SUM and PO_RT_COMMIT_DETL.

Select the By Period End Date option to compute and print commitments based on the fiscal year, period, and subperiod entered. Any activity performed in subsequent periods is ignored. The date of the last computations performed using this method displays in the Last Calc Date field. Computing with this method populates the following tables:PO_COMMIT_SUM and PO_COMMIT_DETL.

This field displays the last system date that the Compute and Print Commitments process was executed.

Select this check box to include retention amounts when calculating PO commitments.

Subcontract PO retention amounts are included in the commitment calculations only if this check box is selected. If you intend to accrue PO liability amounts for accepted/received amounts (on the Create Purchase Order Accruals screen) or PO retention amounts (on the Create Subcontract Purchase Orders Retention Accruals screen), retention amounts should not be included in the commitment calculations in order to avoid duplication.

If you select the Include Retention Amts check box, the completed work retention amounts and stored materials retention amounts for subcontract POs are included with the accepted amount commitments. Retention amounts do not affect the open amount commitments.

Select this check box to include overshipment amounts in the calculation of Received and Accepted Commitments.  An overshipment is a quantity or amount greater than what was ordered.

Select the type of output to be printed from the drop-down list. The values are:

• Summary: Select this option to print a summary report displaying, by project/organization/ account, a listing of the commitment amounts selected, categorized by Open Amounts, Received Amounts, Accepted Amounts, and Vouchered Amounts.
• Detail: Select this option to print a detailed report displaying, by project/organization/account, a listing of the commitment amounts selected along with purchase requisition/purchase order line item information.

Select this check box to print only commitments not charged to a Project ID. When this check box is selected, the Project Option drop-down list is disabled. If you clear this check box, all commitments are printed, those without projects and those with projects selected in the Project Option drop-down list, Start or End fields.

Select the Pending Req Amts check box to print pending purchase requisition amounts on the commitments report. If you clear this check box, purchase requisitions not yet approved are not included on the commitments report.

Select the Approved Req Amts check box to print approved purchase requisition amounts on the commitments report. If you clear this check box, purchase requisitions that have been approved, but not yet turned into purchase orders are not included on the commitments report.

Select the Pending PO Amts check box to print pending purchase order amounts on the commitments report. If you clear this check box, purchase orders not yet open are not included on the commitments report.

Select the Open PO Amts check box to print open purchase order amounts on the commitments report. If you clear this check box, purchase orders that are open but not yet received or vouchered are not included on the commitments report. The open commitments calculation is as follows:

• For three-way matching: Calculated as purchase order quantity or amounts – any received quantity or amounts + any rejected-replace quantity or amounts
• For two-way matching: Calculated as purchase order amounts – vouchered amounts

Select the PO Amts check box to print received, but undispositioned (not accepted or rejected) purchase order amounts on the commitments report. If you clear this check box, purchase orders received but not yet dispositioned are not included on the commitments report.

Select the Accepted PO Amts check box to print accepted purchase order amounts but not yet vouchered on the commitments report. If you clear this check box, purchase orders that have been received and accepted but not yet vouchered are not included on the commitments report.

Select the Vouchered, not Posted Amts check box to print vouchered purchase order amounts that have not been posted by Voucher Distribution on the commitments report. If you clear this check box, purchase orders that exist on the Manage Purchase Order Vouchers screen are not included on the commitments report.

Select the Unreleased Blanket Line Amts check box to print unreleased blanket order amounts on the commitments report. If you clear this check box, blanket order balances are not included on the commitments report. This check box is accessible only when you have selected the Include Unreleased Blanket Amounts on Commitments check box on the Configure Purchasing Settings screen. The blanket release orders are treated just like regular purchase orders. Blanket orders appear on commitments only when this check box is selected. The amount included is the blanket balance, that is, the amount of the blanket order not yet released.

Click drop-down and select Compute Purchasing Commitments to initiate computation of commitments.

Click drop-down and select Print/Compute Purchasing Commitments to compute commitments and print the commitment report.