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Contents of the Create Multi-Job Allocation Entries Screen

Use the fields and options to configure the Create Multi-Job Allocation Entries screen.

Create Multi-Job Allocation Entries

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Project Allocation Code

Use this group box to limit the project allocation codes used in the Compute Multi-job process.

Field Description
Option

Use this drop-down list to select the range to include. Valid options are:

  • All
  • One
  • Range
  • From Beginning
  • To End
Start

Enter, or click to select, the starting allocation code for the range you want to include. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending allocation code for the range you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Accounting Period

Use this group box to select the periods to include in the Compute Multi-job process.

Field Description
Option

This field always displays One.

Fiscal Year

Enter, or click to select, a valid ending fiscal year for the Multi-Job Allocation entry.

Period

Enter, or click to select, a valid ending period for the Multi-Job Allocation entry.

Subperiod

Enter, or click to select, a valid ending subperiod for the Multi-Job Allocation entry.

End Date This field displays the last date of the selected subperiod.
Compute the Allocation

Click to compute the multi-job allocation. When the process has successfully completed, the application informs you that the multi-job allocation journal entry number was created.

A sample message: "JE Number used for multi-job allocation JE: 1."