Contents of the Manage Modifications Screen
Use the fields and options to configure the Manage Modifications screen.
Modifications
| Field | Description |
|---|---|
| Project |
Enter, or click
|
to select, a valid project for which to enter data. This is a required field. The unlabeled field to the right displays the description of the project selected. After you save the record, this field is non-editable.
Modifications
Modification
| Field | Description |
|---|---|
| Modification ID |
Enter a modification number in this field. This is an alphanumeric field, and as long as numerals are used in the beginning or end of the mod number, Costpoint provides a default of the last modification number for the project plus one. If no modification numbers are found, it defaults to "0000." After you save the record, this field is non-editable. The size of the initial modification number that is used also determines the size of all modification numbers for the project (for example, if you assign Mod Number A1 as the first Mod Number, you run out of mod numbers after A9 because Costpoint treats A10 the same as A1). This is a required field. |
| Description |
Enter, or click
If the Validate Modification Descriptions checkbox is not selected on the Projects tab of the Configure Project Settings screen, you can enter any description in this field. If this checkbox is selected, you can enter or select only modification descriptions that are set up and marked as Active on the Manage Modification Descriptions screen. Even if the validation is turned on and the description does not exist in Manage Modification Descriptions, Costpoint retains any description used on previously saved records as long as the description itself is not edited on a record. Once you edited that description with the validation in place, you will not be able to save the record unless you select a replacement description that exists in Manage Modification Descriptions. Note: If validation is on, make sure that you enter a description exactly as how it appears in Manage Modification Descriptions, including the case used. For example, if
INITIAL exists and is marked
Active in Manage Modification Descriptions and you enter
Initial in this field, Costpoint considers this as invalid and displays an error message.
|
| Effective Date |
This field displays the effective date or date on which the modification was issued on this screen. The value in this field depends on the selected option in the Modifications Effective Date drop-down list on the Projects tab of the Configure Project Settings screen:
Costpoint uses this date in determining ceiling amounts when Compute Revenue is run. |
| Contract Modification ID |
This field is visible only if you are licensed for CRM & Contracts. It displays the contract modification ID corresponding to the modification created or updated for the project on the Contract/Project Modifications subtask of the Manage Contracts screen. This is blank if the modification is created on the Manage Subcontracts screen. |
| Contract ID |
This field is visible only if you are licensed for CRM & Contracts. It defaults from the CTM Contract ID value on the Details tab of Manage Project User Flow. The unlabeled field to the right displays the contract name. |
| Subcontract Modification ID |
This field is visible only if you are licensed for CRM & Contracts. It displays the subcontract modification ID corresponding to the modification created or updated for the project on the Subcontract/Project Modifications subtask of the Manage Subcontracts screen. |
| Subcontract ID |
This field is visible only if you are licensed for CRM & Contracts. If you are licensed for CRM & Contracts and Subcontract Modification ID is not blank (that is, modifications are created or updated for the project on the Subcontract/Project Modifications subtask of the Manage Subcontracts screen), this field is disabled and displays the subcontract ID associated with the project. If you are licensed for CRM & Contracts and
Subcontract Modification ID is blank, enter, or click
The unlabeled field to the right displays the subcontract name. |
to select, a date before you can save the record.
Period of Performance
Enter the period of performance in this group box. If transactions that are charged to this project do not fall within the period of performance shown here, Costpoint displays a warning message in the transaction entry screens. You can turn off this warning on the Projects tab of the Configure Project Settings screen.
| Field | Description |
|---|---|
| Start Date |
This field displays the user-supplied start date of the project. It should be the date agreed-upon in the contract. Timesheet entries made before this date cause a warning message to display. It is a soft edit on the Manage Timesheets screen. |
| End Date |
This field displays the user-supplied end date of the project. Timesheet entries made after this date cause a warning message to display. It is a soft edit on the Manage Timesheets screen. |
| Earliest |
This non-editable field displays the earliest start date found on all the modifications for the selected project. If no start date is found, "00/00/0000" is displayed. |
| Latest |
This non-editable field displays the latest end date found on all the modifications for the selected project. If no end date is found, "00/00/0000" is displayed. |
Value Modifications
| Field | Description |
|---|---|
| Value |
This field displays either a user-supplied signed value for the project, or a system-calculated signed value, which is derived by using the Cost, Fee, and Fee % fields. The calculation varies depending on which two of the three variables has been entered. You must enter at least two variables for any calculation to take place. If you enter a value (other than 0.00) here, it is not recalculated regardless of any modifications made to the other three variables. If you enter 0.00 (or no value), the value of this field is recalculated based on entries made to the other three variables. |
| Fee % |
This field displays either a user-supplied fee % for the project, or a system-calculated fee %, which is derived by using the Cost, Fee, and Value fields. The calculation varies depending on which two of the three variables has been entered. You must enter at least two variables for any calculation to take place. If you enter a value (other than 0.00) here, it is not recalculated regardless of any modifications made to the other three variables. If you enter 0.00 (or no value), the value of this field is recalculated based on entries made to the other three variables. |
| Cost (Current) |
This field displays either a user-supplied signed value for cost for the project, or a system-calculated cost value, which is derived by using the Fee, Fee %, and Value fields. The calculation varies depending on which two of the three variables has been entered. At least two variables must be entered for any calculation to take place. If you enter a value (other than 0.00) here, it is not recalculated regardless of any modifications made to the other three variables. If you enter 0.00 (or no value), the value of this field is recalculated based on entries made to the other three variables. |
| Fee (Current) |
This field displays either a user-supplied signed value for fee for the project, or a system-calculated fee value, which is derived by using the Cost, Fee %, and Value fields. The calculation varies depending on which two of the three variables has been entered. You must enter at least two variables for any calculation to take place. If you enter a value (other than 0.00) here, it is not recalculated regardless of any modifications made to the other three variables. If you enter 0.00 (or no value), the value of this field is recalculated based on entries made to the other three variables. |
| Cost, Fee, Total (Cumulative) |
These non-editable fields display the sum of Cost, Fee, and Total signed values, respectively, for all modifications for the selected project. |
Funding Modifications
| Field | Description |
|---|---|
| Value |
This field displays either a user-supplied funded value for the project, or a system-calculated funded value, which is derived by using the Cost, Fee %, and Value fields. The calculation varies depending on which two of the three variables was entered. You must enter at least two variables for any calculation to take place. If you enter a value (other than 0.00) here, it is not recalculated regardless of any modifications made to the other three variables. If you enter 0.00 (or no value), the value of this field is recalculated based on entries made to the other three variables. |
| Fee % |
This field displays either a user-supplied funded fee for the project, or a system-calculated funded fee, which is derived by using the Cost, Fee %, and Value fields. The calculation varies depending on which two of the three variables was entered. You must enter at least two variables for any calculation to take place. If you enter a value (other than 0.00) here, it is not recalculated regardless of any modifications made to the other three variables. If you enter 0.00 (or no value), the value of this field is recalculated based on entries made to the other three variables. |
| Cost (Current) |
This field displays either a user-supplied funded value for cost for the project, or a system-calculated cost value, which is derived by using the Cost, Fee %, and Value fields. The calculation varies depending on which two of the three variables was entered. You must enter at least two variables for any calculation to take place. If you enter a value (other than 0.00) here, it is not recalculated regardless of any modifications made to the other three variables. If you enter 0.00 (or no value), the value of this field is recalculated based on entries made to the other three variables. |
| Fee (Current) |
This field displays either a user-supplied funded value for fee (or profit) for the project, or a system-calculated fee value, which is derived by using the Cost, Fee %, and Value fields. The calculation varies depending on which two of the three variables was entered. You must enter at least two variables for any calculation to take place. If you enter a value (other than 0.00) here, it is not recalculated regardless of any modifications made to the other three variables. If you enter 0.00 (or no value), the value of this field is recalculated based on entries made to the other three variables. |
| Cost, Fee, Total (Cumulative) |
These non-editable fields display the sum of Cost, Fee, and Total funded values respectively for all modifications for the selected project. |
Subtasks
| Subtask | Description |
|---|---|
| Award Fee | Click this link to open a subtask where you can enter information on award fees including award fee description, award fee period, contract award fee amount, and funded award fee amount. This data is used by the Compute Revenue process. |
| Unit Info | Click this link to open a subtask where you can enter information on units, including the number of units required for delivery, the estimated cost and price per unit and in total, and the average price per unit. |
| Notes | Click this link to view notes regarding the modification. |
| ACRN | Click this link to open a subtask where you can manage ACRN (Accounting Classification Reference Number) billing information if you selected the Enable ACRN Billing checkbox on the Configure Billing Settings screen. You can use this subtask to specify the project ACRN requirement, formula, and the level at which the billing is calculated. You can also use this subtask to specify and modify ACRN amounts. |
Warning Messages
If the ACRN Warnings With Modifications Changes checkbox is selected on the Configure Billing Settings and Manage Project User Flow screens, the following warning messages may display when you add or edit modifications on the Manage Modifications screen.
| Message | Description |
|---|---|
| No previous ACRN data exists at the billing level of project <Project ID of current project>. If you would like to enter ACRN billing information, open the ACRN subtask for project <Project ID at billing level of current project>. | If no ACRN information is currently set up and there is a billing formula at or above the modification level of the project, this message is displayed when you save an initial funding modification on the Manage Modifications screen. This also informs you that you can add ACRN information using the ACRN subtask upon saving modification data you just entered.
When you save a subsequent funding modification and no ACRN is previously set up, no message will be displayed. |
| Previous ACRN data currently exists at the billing level of project <Project ID of current project>. If you would like to add ACRN billing information, open the ACRN subtask for project <Project ID at billing level of current project>. | If a previous ACRN data exists and there is a billing formula at or above the modification level of the project, this message is displayed when you do any of the following:
This message also informs you that you can add ACRN information using the ACRN subtask upon saving modification data you just entered. |