Timesheet Header Tab
Use the Timesheet Header tab to manage and view header record of the timesheet that you open or create on the Manage Timesheets screen.
Hours & Accounting Period
Regular and other hours are entered to give Costpoint a way to edit the total hours related to the detail account lines in the lower part of the screen and reduce the chance of data entry error on those lines. Before a timesheet history record can be added, you must add the hours associated with the pay types that are not designated as overtime pay types to the hours entered in the Regular field. Also, hours associated with pay types that are designated as overtime pay types must be added to the hours entered in the Other field. Select the Overtime checkboxon the Manage Pay Types screen to designate a pay type as being an overtime or a premium pay type.
This group box also displays the General Ledger posting data that was assigned to this timesheet. The fiscal year, period, and subperiod settings are displayed.
| Field | Description |
|---|---|
| Regular Hours |
This field displays the total number of regular or non-overtime hours, a maximum of two places to the right of the decimal, for this timesheet. |
| Other Hours |
This field displays the total number of overtime hours, a maximum of two places to the right of the decimal, for this timesheet. |
| Total Hours |
This field displays the sum of the Reg and Other hours entered. This is a non-editable field; however, batch totals may have been set up for this field. |
| Fiscal Year |
This non-editable field displays the fiscal year, within the accounting period, to which this timesheet was assigned. |
| Period |
This non-editable field displays the period, within the accounting period, to which this timesheet was assigned. |
| Subperiod |
This non-editable field displays the subperiod, within the accounting period, to which this timesheet was assigned. |
Employee Information
| Field | Description |
|---|---|
| Overtime State |
This field displays the overtime state entered for this timesheet. This is not the withholding state, which is used for state income tax purposes. This field comes from the Manage Employee Salary Information screen, represents the state where the work is being performed, and may have been used as the basis for the auto overtime calculation. Use the Manage Overtime Rules by State screen to define the method for calculating overtime hours related to this state. If the state's overtime rules specify that overtime hours are based upon the number of hours worked in a day, you must enter daily timesheets for the auto overtime calculations to be accurate. The Manage Overtime Rules by Location screen supersedes the Manage Overtime Rules by State screen if the locations charged on the timesheet lines are found in the Manage Overtime Rules by Location table. |
| Trans Currency |
This field displays the transaction currency used for the timesheet. The transaction currency will initially default from the employee’s Manage Employee Salary Information. However, you can use the Exchange Rates subtask can be used to change the timesheet currency. You can only view this field if you enable Costpoint's Multicurrency (MU) functionality. |
Timesheet Adjustments
| Field | Description |
|---|---|
| Reference Date |
This non-editable field displays the reference date. This is the date of the original timesheet, in MM/DD/YYYY format, by which to reference this timesheet. This date is not validated against the timesheet date of the other timesheet and therefore can be entered at any time. You normally use correcting timesheets whenever a timesheet error is discovered after the timesheet can no longer be directly edited (after it has been posted to the G/L, posted to payroll, computed for leave, or computed for payroll), and when the original timesheet being corrected has been purged from the Labor Distribution File. |
| Reference Sequence |
This non-editable field displays the reference sequence number of the original timesheet. The reference date and sequence number are used to reference Regular timesheets in order to calculate the auto-adjusted rates. |
| Reference Code |
This non-editable field displays the reference code. This code refers to the original timesheet type of the timesheet line. |
| Auto Adjust % |
This field displays the auto-adjustment percentage of pay period value. |
Timesheet Status
| Field | Description |
|---|---|
| Labor Posted | This checkbox indicates if that the timesheet has been posted to the General Ledger for Labor Distribution purposes. |
| Leave Posted | This checkbox indicates if the timesheet has been posted to the Leave tables for leave accruals (hours worked). |
| Auto-Adjusted | This checkbox indicates if the timesheet was auto-adjusted. |
| Prorated Timesheet |
This check box indicates if the timesheet is prorated. |
| Weighted Ave Applied | This checkbox indicates if a timesheet had weighted averages applied. |
| Salary Capped |
This check box indicates if salary cap calculation was applied to the timesheet. |
| Reversal Timesheet | This checkbox indicates if the timesheet was created using the Create Reversing Timesheets program. |
| Reversed Timesheet |
This field displays as selected when the timesheet was reversed. |
Posting Information
| Field | Description |
|---|---|
| Posting Sequence |
This non-editable field displays the sequence number in which the timesheet was posted. |
| Date Posted |
This non-editable field displays the date the timesheet was posted. |
| Time Posted |
This non-editable field displays the time of day that the timesheet was posted. |