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Create Quarterly Family and Medical Leave File

Use this application to create a file for reporting Paid Family and Medical Leave deduction information.

Warning: This screen currently applies only to the following:
  • Colorado Paid Family and Medical Leave Insurance (FAMLI)
  • Massachusetts State Paid Family and Medical Leave Reporting

Colorado Paid Family and Medical Leave Insurance (FAMLI)

Colorado voters approved Proposition 118 in November of 2020, paving the way for a state-run Paid Family and Medical Leave Insurance (FAMLI) program. The FAMLI program is a social insurance program with both employers and employees contributing to the fund that will eventually pay out benefits.

Colorado FAMLI program facts:

  • While FAMLI benefits won't be available to employees until 2024, businesses must begin collecting premiums starting on January 1, 2023, through a simple payroll deduction. Most Colorado businesses will need to begin deducting FAMLI premiums from all employees on their payroll, including full-time, part-time and seasonal.
  • The premiums are set to 0.9% (through 2024) of the employee's wage, with 0.45% paid by the employer and 0.45% paid by the employee. Premiums are paid on wages up to the Federal Social Security Wage cap.
  • Businesses with nine or fewer employees do not have to contribute to the program but do need to remit their employees' share (0.45%) of the premium on behalf of employees each quarter.
  • Employees and employers are never required to pay more than 50% of the total premium. Employers may choose to cover their employees' portion, and pay the full premium amount, as an added benefit.
  • Benefits will become available to workers starting in January 2024.
  • Employers are required to remit the whole 0.9% premium to the Division once a quarter. Employers can choose to deduct up to 0.45% of that from employees and remit those deductions on behalf of their employees. Ultimately, employers will need to remit 0.9% of wages to the Division whether they choose to cover the 0.45% for their employees or not.
Note: For more information, refer to: Employers | Family and Medical Leave Insurance (colorado.gov)
Warning: Depending on your requirements, you can setup FAMLI deductions through either the Manage Deductions screen or on the Manage Local Taxes screen. You cannot set up FAMLI deductions on both screens even if the premiums are calculated using different pay periods. Otherwise, Costpoint will not be able to correctly calculate the premiums/contributions if the wages have already reached the annual ceiling.
Use either of the following procedures to setup the Colorado FAMLI deduction:

Massachusetts State Paid Family and Medical Leave Reporting

As stated by the Massachusetts Department of Family and Medical Leave, "Beginning Oct. 1, 2019, most Massachusetts employers will be required to make payroll withholdings on behalf of their workforce in compliance with the Paid Family and Medical Leave law. These withholdings are based on contribution rates set by the Department of Family and Medical Leave to fund the administration of benefits."

Key details:

  • Employers with 25 or more covered individuals will be required to remit a contribution to the Department of Family and Medical Leave of 0.75% of eligible wages. This contribution can be split between covered individuals' payroll or wage withholdings and an employer contribution.
  • An employer can elect to pay all or some of their employees' share of the premium on their behalf.
  • Employers with fewer than 25 employees are not required to pay the employer portion of the premium.
  • Premium withholdings are capped at the Social Security cap, $132,900 in 2019.
Attention: For more information, go to: Paid Family and Medical Leave employer contribution rates and calculator.

Employers must first determine whether they will cover any portion of the employee’s premium and set up a deduction code in Costpoint accordingly. You must then assign the deduction code to all eligible employees on the Manage Employee Deductions screen to deduct for the employee-paid portion of the premium. You would also assign the deduction code to all eligible employees on the Manage Employee Contributions screen to accrue the employer-paid portion of the premium.

Warning: Before using this application, you must set up the deduction code for tracking Paid Family and Medical Leave and then assign the deduction to the employees. For more information, refer to the Set Up Massachusetts Paid Family and Medical Leave Deduction Code topic.