Salary Information Tab
Use the fields on this tab to enter the effective date, labor rates, and the employment and labor status.
Contents
Field | Description |
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Effective Date | This field displays the date on which a salary change becomes effective. The Manage Timesheets screen compares the timesheet date to the effective date entered here to determine which record in this table is used to calculate labor costs on the timesheet. The format for dates is MM/DD/YYYY. This field is required. When you enter a new salary record for an employee, Costpoint displays a message asking if you would like the Effective Date to update the review date on the HR Data tab. Click OK and enter the Effective Date on which the employee's new rate information becomes active. Costpoint updates the Last and Next Review Date fields based on this entry. If you use the Update Employee Salary Based on Review screen, Costpoint automatically creates a new line with the new effective date. |
End Date | This non-editable field defaults to 12/31/2078 for the current line. When you enter a new line, Costpoint updates the end date for the previous line with the last day before the start date of the current line when you save the record. |
Work Hours In Year | Enter the number of hours that this employee is expected to work this year. The amount entered in the Number of Work Hours in the Year on the Configure Labor Settings screen defaults into this field. When entering information for an employee, you can either accept the default or override the hours used for calculation. Alternatively, you can enter a zero on the Configure Labor Settings screen to allow entry on an employee-by-employee basis in this field. If you use the Update Employee Salary Based on Review screen, Costpoint automatically defaults the previously entered value for this field. |
Hourly Amount | Enter the hourly rate of pay for this employee in this required field. You can enter up to four digits to the right of the decimal.
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Payroll Salary Amount | Enter the employee's salary amount for the employee's pay period in this required field. This field is required for the Auto-Adjust feature on the Manage Timesheets screen.
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Annual Amount | Enter the employee's annual amount of pay in this required field.
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Percent Of Increase | Costpoint calculates the percentage of increase from the previous Hourly rate and the new Hourly rate. This is a non-editable field. The previous record's Hourly rate is always used. Consequently, if you are initializing history and enter records in out-of-date sequence, you cannot see the correct percentages until you save this record. If you use the Update Employee Salary Based on Review screen, Costpoint automatically defaults to the previously entered value for this field. |
Estimated Annual Hours | Enter the estimated number of hours per year that this employee is expected to work. This is for informational purposes only, unless you are using the Use Standard Rates feature, as determined by your selection on the Configure Labor Settings screen. If you use the Update Employee Salary Based on Review screen, Costpoint automatically defaults to the previously entered value for this field. |
Standard Hourly Rate | Costpoint calculates this non-editable field by dividing the employee's Annual rate amount by the employee's Estimated Annual Hours. Costpoint recalculates the rate automatically if the Estimated Annual Hours field is greater than zero and the Annual rate changes. The effective rate is used on the timesheet only if you have enabled the Use Standard Rates feature. If you use the Update Employee Salary Based on Review screen, Costpoint automatically defaults to the previously entered value for this field. |
Employee Class | Enter, or click |
Employee Type | From the drop-down list, select the employee type. Valid options are:
Normally, part time and temporary employees have the FLSA Exempt check box cleared (non-exempt). This is a required field. If you use the Update Employee Salary Based on Review screen, Costpoint automatically defaults to the previously entered value for this field. Note:
If you enter an employee Class code, this field populates with the associated Employee Type defined on the Manage Employee Class Codes screen. |
Field | Description | ||||||
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Rate Type | From the drop-down list, select the employee classification of the employee. Valid options are:
If you use the Update Employee Salary Based on Review screen, Costpoint automatically defaults to the previously entered value for this field. Note:
If you enter an employee Class code, this field populates with the associated hourly/salary status defined on the Manage Employee Class Codes screen. | ||||||
FLSA Exempt | If you want an employee's job duties to determine an employee’s eligibility for FLSA exemption, make the appropriate selection from the Job Duties Qualify for FLSA Exemption drop-down list on the Manage Detail Job Titles screen. If you want the employee's eligibility for FLSA exemption to be determined by salary, set the Annual Exemption Basis option on the Corporate Labor Settings subtask of the Configure Labor Settings screen. If you use the Update Employee Salary Based on Review screen, Costpoint automatically defaults to the previously entered value for these options. Note:
If you enter an Employee Class code, these options populate with the associated FLSA Exempt status defined on the Manage Employee Class Codes screen. | ||||||
Exempt | Select this option if the employee is exempt from the Fair Labor Standards Act (FLSA). Employees with an Rate Type classification of Hourly or Salaried Fluctuating Hours are usually non-exempt. Employees whose job duties, salary, and rate type meet the eligibility requirements for FLSA exemption should be flagged as FLSA exempt. | ||||||
Non-Exempt | If the employee is entitled to overtime payments, do not select this option. | ||||||
Seasonal Employee | Select this check box if the employee is a seasonal worker. Tracking of seasonal employees may be required in the state(s) to which you report quarterly SUTA (State Unemployment Tax Authority) tax data. | ||||||
Variable Hours Employee | Select this check box if the employee schedule cannot be definitively known in advance as of the date of hire. | ||||||
Detail Job Title | Enter, or click | ||||||
Corporate Officer | Select this check box if the employee is a corporate officer. After you populate the Detail Job Title field, this check box defaults with the setting from the Detail Job Titles screen and can be changed for each individual employee. | ||||||
Manager | Enter, or click This is a required field. This field allows you to enter/select managers from other companies if Allow HR Org Manager/Rep from Other Companies check box is selected on Configure System Settings screen. | ||||||
Manager Name | This field displays the name of the manager displays in this field. | ||||||
Supervisor | Enter, or click If you are licensed for Costpoint HR, the following applies:
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Supervisor Name | This field displays the name of the employee’s supervisor. | ||||||
Labor Group/Union | Enter, or click If you use the Update Employee Salary Based on Review screen, Costpoint automatically defaults to the previously entered value for this field. The label for this field depends on whether or not the Enable Union Functionality check box is selected on the Configure Labor Settings screen:
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Labor Location/Local | Enter, or click If you use the Update Employee Salary Based on Review screen, Costpoint automatically defaults to the previously entered value for this field. This is an optional field. The label for this field depends on whether or not the Enable Union Functionality check box is selected on the Configure Labor Settings screen:
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GLC | Enter, or click If you use the Update Employee Salary Based on Review screen, Costpoint automatically creates a new line and defaults to the previous line's value for this field. | ||||||
PLC | Enter, or click During timesheet entry, if no PLC default value is found on the Manage Employee Project Timesheet Defaults, the Manage Employee Proj-Acct-Grp Timesheet Defaults, the Manage Labor-Group Proj-Acct-Group Timesheet Defaults, the Manage Project Timesheet Defaults, or on the Assign PLC to Employee Work Force subtask of the Manage Employee Work Force screen, the PLC entered here defaults on the timesheet line. | ||||||
Overtime State | Enter, or click | ||||||
Home Organization | Enter, or click If you use the Update Employee Salary Based on Review screen, Costpoint automatically defaults to the previously entered value for this field. | ||||||
Security Organization | Enter, or click | ||||||
HR Organization | Enter, or click By default, the manager assigned to the HR Organization displays in the Manager field, if you select By HR Organization in the Manager/HR Representative Defaults group box on the Configure Personnel Settings screen. Costpoint validates this organization against the Managers/HR Reps by HR Org table. | ||||||
Personnel Actions 1-3 | Enter, or click | ||||||
If you are not using Costpoint Human Resources, these fields are not available. | |||||||
Requisition Number | This field displays the requisition number that applies to the employee. This field is disabled and it is only visible if you have a Deltek Talent Management license. The Transfer Talent Management Data screen populates this field. | ||||||
Reference 1 | If you are using reference numbers, enter, or click | ||||||
Reference 2 | If you are using reference numbers, enter, or click | ||||||
Time Collection | Enter the Time Collection timesheet schedule value to be exported via the Export Data to Deltek Time & Expense screen. Timesheet schedules provide the starting and ending dates for timesheets and provide the scope of a specific period. In Deltek Time Collection, timesheets are signed and approved according to the timesheet schedules (such as weekly or monthly). If you are not licensed for Costpoint Electronic Timesheet, Costpoint Time Collection, or Deltek Time & Expense — or if you select None as the setting for the Version option on the Corporate Labor Settings subtask of the Configure Labor Settings screen — this field is disabled. | ||||||
Work Schedule | Enter, or click | ||||||
Rate Group | Enter, or click This field displays only if the Enable Multi-Currency Functionality check box is selected in the Configure Labor Settings screen. | ||||||
Currency | Enter, or click This field displays only if the Enable Multi-Currency Functionality check box is selected in the Configure Labor Settings screen. |