Costpoint Online Help

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Contents of the Post Inventory Journal Screen

Use the fields and options to configure the Post Inventory Journal screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Note: You can access/run reports while other users are also using this application by having the transaction as queued job for processing.

Period to Post

Use the fields in this group box to choose an accounting period.

Field Description
Option

From the drop-down list, select the range option to choose the period. The following options are available:

  • All: Select this option to include all available records. The Starting and Ending fields are disabled for this option. This is the default for selecting periods.
  • One: Select this option to include only one record. Enter that value in the Start fields. The End field is disabled for this option.
  • Range: Select this option to include a contiguous range of records. Enter the beginning value for the range in the Start fields and the ending value of the range in the End field.
  • From Beginning: Select this option to include all the records from the beginning of the available records to a specific record in the range. Enter the last value for the range in the End field. The Start fields are disabled for this option.
  • To End: Select this option to include all the records from a specific record to the end of all the available records. Enter the value from which the range should begin in the Start fields. The End field is disabled for this option.
Fiscal Year

Enter, or click to select, the fiscal year in which inventory transactions are to be posted. The lookup displays fiscal years from the Fiscal Year table in Costpoint General Ledger.

Period

Enter, or click to select, the period in which inventory transactions are to be posted. The lookup displays the periods from the Accounting Periods table in Costpoint General Ledger.

Starting Subpd

Enter, or click to select, the starting subperiod in which inventory transactions are to be posted. The lookup displays the subperiods from the Subperiods table in Costpoint General Ledger. The end date for the subperiod selected displays on the field on the right.

Ending Date

This field displays the ending date for the selected period/subperiod.

End Subpd

Enter, or click to select, the ending subperiod in which inventory transactions are to be posted. The end date for the subperiod selected is displayed.

Ending Date

This field displays the end date of the selected end subperiod.