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Contents of the Print Journal Entry Edit Report Screen

Use the fields and options to configure the Print Journal Entry Edit Report screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Fiscal Year

Field Description
Start

Enter the fiscal year for which you want to print the report, or use Lookup to select it.

Period/Subpd

Field Description
Option

Use this drop-down list to select the range of accounting subperiods to include on the report. Valid options are:

  • All: Select this option to include all periods and subperiods. The Start and End fields are disabled for this option. This is the default.
  • One: Select this option to include only one subperiod and then enter that accounting period and subperiod in the Start fields. The End field is disabled for this option.
  • Range: Select this option to include a contiguous range of subperiods. Enter the beginning accounting period and subperiod for the range in the Start fields and enter the ending accounting period and subperiod of the range in the End fields.
  • From Beginning: Select this option to include a range of subperiods that begins with the first of all the available subperiods in the fiscal year and ends with the accounting period and subperiod that you enter in the End fields. The Start fields are disabled for this option.
  • To End: Select this option to include a range of subperiods that begins with the accounting period and subperiod that you enter in the Start fields and ends with the last of all the available subperiods for the fiscal year. The End fields are disabled for this option.
Start/End

Enter, or click to select, the starting and/or ending accounting periods and subperiods for the range of subperiods to be included on the report. Depending on your selection in Option, one or both of these sets of fields may be inactive. The End Date fields display the ending dates of the starting and ending subperiods.

Selection Ranges: Journal Entries

Field Description
Option

Use this drop-down list to select the range of journal entries to include on the report. Valid options are:

  • All: Select this option to include all journal entries. The Start and End fields are disabled for this option. This is the default.
  • One: Select this option to include only one journal entry and then enter that journal entry in the Start field. The End field is disabled for this option.
  • Range: Select this option to include a contiguous range of journal entries. Enter the beginning journal entry for the range in the Start field and enter the ending journal entry of the range in the End field.
  • From Beginning: Select this option to include a range of journal entries that begins with the first of all the available journal entries and ends with the journal entry that you enter in the End field. The Start field is disabled for this option.
  • To End: Select this option to include a range of journal entries that begins with the journal entry that you enter in the Start field and ends with the last of all the available journal entries. The End field is disabled for this option.
Start/End

Enter, or click to select, the starting and/or ending journal entry for the range of journal entries to be included on the report. Depending on your selection in Option, one or both of these fields may be inactive.

User

Use these fields to specify the users whose journal entries you want to include on the report. Costpoint stores the user ID when the journal entry is created or changed on the Manage Journal Entries screen.

Field Description
Option

Use this drop-down list to select the range of user IDs for which you want include journal entries on the report. Valid options are:

  • All: Select this option to include all user IDs. The Start and End fields are disabled for this option. This is the default.
  • One: Select this option to include only one user ID and then enter that user ID in the Start field. The End field is disabled for this option.
  • Range: Select this option to include a contiguous range of user IDs. Enter the beginning user ID for the range in the Start field and enter the ending user ID of the range in the End field.
  • From Beginning: Select this option to include a range of user IDs that begins with the first of all the available user IDs and ends with the user ID that you enter in the End field. The Start field is disabled for this option.
  • To End: Select this option to include a range of user IDs that begins with the user ID that you enter in the Start field and ends with the last of all the available user IDs. The End field is disabled for this option.
Start/End

Enter, or click to select, the starting and/or ending user IDs for the range of user IDs for which you want to include journal entries on the report. Depending on your selection in Option, one or both of these fields may be inactive.

Options

Page Break

Field Description
Journal Entry

Select this check box to insert a page break after each journal entry.

Period

Select this check box to insert a page break after each accounting period.

Subperiod

Select this check box to insert a page break after each subperiod.

Approval Status

If your firm's accounting operations policies include segregation of duties, perhaps to comply with the Sarbanes-Oxley Act of 2002, or it has otherwise decided to require that journal entries be approved, you can use the Approve Journal Entries screen to approve journal entries. In that case, use these options to indicate whether or not you want to include approved and unapproved journal entry transactions on the report.

Field Description
Include both approved and unapproved

Select this option to display both approved and unapproved journal entries on the report.

Include unapproved only

Select this option to display only unapproved journal entries on the report. This option is not available if you select the Posted Only option under Posting Status on this screen.

Include approved only

Select this option to display only approved journal entries on the report. This option is not available if you select the Posted Only option under Posting Status on this screen.

Posting Status

Field Description
Unposted Only

Select this option to display only unposted journal entries on the report.

Posted Only

Select this option to display only posted journal entries on the report.

Show

Field Description
Account Names

Select this check box to display account names on the report.

Journal Line Notes

Select this check box to display journal line notes on the report.

Reference Numbers

Select this check box to display reference numbers on the report.

Select

Field Description
Adjusting Entries

Select this check box to include adjusting entries on the report.

Recurring Entries

Select this check box to include recurring entries on the report.

Reversal Adjusting

Select this check box to include reversal adjusting entries on the report.

Balance Sheet Revaluations

Select this check box to include revaluation entries on the report.

Reversal Recurring

Select this check box to include reversal recurring entries on the report.

Project Transfer

Select this check box to include project transfer entries on the report.

Multi-Job Allocations

Select this check box to include multi-job allocations entries on the report.

Intracompany Work Assignment

Select this check box to include intracompany work assignment entries on the report.

Note: This checkbox displays only if you are licensed for Subcontractor Management.

Generate the Journal Entry Edit Report

To generate the Journal Entry Edit Report, enter the report options that you want and then click Print Default Report on the Action menu.