Costpoint Online Help

Using the Help Search

Contents of the Manage Engineering Change Notices Screen

Use the fields and options to configure the Manage Engineering Change Notices screen.

Identification

Field	Description
ECN ID	Enter up to 15 alphanumeric characters for a new ECN. You can leave this field blank for auto-assignment if there is an ECN ID in the Last ECN ID field in the Configure Engineering Change Notice Settings screen.
Description	Required. Enter up to 60 alphanumeric characters to describe the engineering change.

Table Window

Use the fields in this table window to provide basic information about parts that are involved in this ECN.

Field	Description
Line	This is an automatically numbered field.
Action Code	From the drop-down list, select the code for the action that the ECN will perform (to either add a new part, modify an existing part, replace an existing part with another part, create a new revision of an existing part, or make an existing part obsolete). Valid options are: Add Change Replace New Revision Obsolete If the selection is Obsolete, the default value for Original Part Status will be Obsolete. If you change the Action Code to New Revision after saving the record, you must re-enter the Original Part and tab out of the field in order to have the Change-To Part default with the new revision. If the is Replace or New Revision, the Change-To Part (and Change-To Rev) must be different from the Original Part (and ).
Original Part	Enter, or click to select, the existing part ID to be affected by the ECN. This field must contain a valid part ID from the Manage Parts screen in Costpoint Product Definition. You should leave this field blank if the Action Code is Add. If the Action Code is Replace or New Revision, the (and Change-To Rev) must be different from the Original Part (and Original Part Rev). You cannot enter provisional part IDs in this field.
Original Part Rev	Enter, or click to select, the part revision to be affected by the ECN. This field must contain a valid part revision from the Manage Parts screen. You should leave this field blank if the Action Code is Add.
Original Part Description	This field displays the description of the Original Part.
Original Part Security	This field is visible only if the Use Part Data Security Controls check box is selected on the Configure Product Definition Settings screen, which indicates that the original assembly part is subject to data security restrictions, as defined in the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR). If enabled, this field displays one of the following values to indicate whether the original part is subject to part data security restrictions and whether you have the necessary authorization to access information for that part: Unrestricted: The part is not subject to data security restrictions. Restricted: The part is subject to data security restrictions and you are authorized to access detailed part information. *UNAUTHORIZED*: The part is subject to data security restrictions and you are not authorized to access or view part information. This value is displayed in red background color.
Original Part Status	From the drop-down list, the status that the ECN will assign to the Original Part. Valid options are: `Released` Obsolete Phase-Out Pre-Release Estimating This field defaults with the original part's Part Status from the Manage Parts screen.
Original Part Active	Select this check box to make this part active.
Original CAGE	This field displays the Commercial and Government Entity (CAGE) ID for the Original Part.
Change-To Part	Enter, or click to select, the part ID for the original part this ECN will add to or replace. If the Action Code is New Revision, the default value will be the Original Part ID. This field is required for action codes Add, Replace, or New Revision. You must leave this field blank for action codes Change or Obsolete. If the Action Code is Replace or New Revision, the Change-To Part (and Change-To Rev) must be different from the Original Part (and Original Part Rev). You cannot enter provisional part IDs in this field.
Change-To Rev	Enter, or click to select, the part revision for the original part the ECN will add to or replace. This field must contain a valid part revision from the Manage Parts screen. If the Action Code is New Revision, the default value will be the next revision letter/number. You must leave this field blank for action codes Change or Obsolete.
Change-To Part Description	Enter the description of the part to be added by the ECN. If the selection for Action Code is Replace, the default will be the Original Part description. This field is required for action codes Add, Replace, or New Revision. It must be blank for action codes Change or Obsolete.
Change Part Security	This field is visible only if the Use Part Data Security Controls check box is selected on the Configure Product Definition Settings screen, which indicates that the replacement part is subject to data security restrictions, as defined in the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR). If enabled, this field displays one of the following values to indicate whether the replacement part is subject to part data security restrictions and whether you have the necessary authorization to access information for that part: Unrestricted: The part is not subject to data security restrictions. Restricted: The part is subject to data security restrictions and you are authorized to access detailed part information. *UNAUTHORIZED*: The part is subject to data security restrictions and you are not authorized to access or view part information. This value is displayed in red background color. Note: The features in this release relating to Part Data Security are intended to assist your company in achieving ITAR compliance. However, it is each company’s responsibility to confirm that it is meeting its obligations with respect to ITAR or other applicable requirements. Deltek does not warrant that use of this functionality will result in compliance.
Change-To Part Status	From the drop-down list, select the status code that the ECN will assign to the change-to part. Valid options are: Released Obsolete Pre-Release Phase-Out Estimating If the Action Code is Add, Replace, or New Rev, the default value will be Released; however, the selection in this field will default to the value in the Part Status drop-down list in the MBOM Components, MBOM Change-To Part Assemblies, EBOM Components, and EBOM Change-To Part Assemblies subtasks when you save the record with one of these three action codes.
Change-To MBOM Status	From the drop-down list, select the MBOM status that the ECN will assign to the change-to part. Valid options are: Released Partially Released Unreleased If the Action Code is Add or Replace and the change-to part is an MBOM assembly, the change-to part's MBOM status will default in this field but can be modified. If the Action Code is New Revision and the Original Part is an MBOM assembly, the original part's MBOM status will default in this field but can be modified. When you add a new line, this field is blank if the part is not an MBOM assembly, or if no component lines exist in the MBOM Components subtask. The value in the MBOM Status drop-down list in the MBOM Components subtask also defaults into this field when you save the record, depending on the Action Code.
Change-To EBOM Status	From the drop-down list, select the EBOM status that the ECN will assign to the change-to part. Valid options are: Release Unreleased If the Action Code is Addor Replaceand the change-to part is an EBOM assembly, the change-to part's EBOM status will default in this field but can be modified. If the Action Code is New Revision and the Original Part is an EBOM assembly, the original part's EBOM status will default in this field but can be modified. When you add a new line, this field will be blank if the part is not an EBOM assembly, or if no component lines exist in the EBOM Components subtask. The value in the EBOM Status drop-down list in the EBOM Components subtask also defaults into this field when you save the record, depending on the Action Code. This field cannot be Releasedif there are provisional component parts in the EBOM Components subtask.
Change-To CAGE	Enter, or click to select, the CAGE code for the part to be added by the ECN. This optional field is six alphanumeric characters. If the Action Code is Add, Replace, or New Revision, the default is the original part's CAGE ID.
Change-To Make/Buy	From the drop-down list, select if change to part is normally purchased or manufactured. Valid options are: Buy: If the change-to part is normally purchased Make: If it is normally manufactured If the Action Code is Add,Replace, or New Revision, the default is the original part's make/buy code.
Copy Original Part Info	Select this check box to copy all part information from the original part to the new change-to part. You can modify this option when the Action Code is Replace or New Revision.
Replace In All BOMs	Select this check box to replace the original part with the change-to part wherever it is found as a component in a BOM. You can modify this check box when the Action Code is Replaceor New Revision.
Effective Date	Enter, or click to select, the date on which the proposed part modifications are to become effective. When you add a new line, this field defaults with the Suggested Effective Date from the ECN Detail subtask.
Material Disposition	From the drop-down list, select a code to indicate the disposition of the existing inventory for the affected parts. Valid options are: Scrap Rework Reinspect No Change Update Rev

FAQs

Is it possible to modify the routing of the approvers while entering an ECN?

You cannot modify an approval process on the Manage Engineering Change Notices screen. After the ECN is submitted for approval, someone with access to approve that ECN can add another approver on the Approvals subtask of the Approve Engineering Change Notices screen.

Subtasks

Subtask	Description
Impacted Projects	Click this link to open the Impacted Projects subtask, where you can maintain additional information about the impacted projects.
Approvals	Click this link to open the Approvals subtask, where you can view current information on approval status of this ECN.
General Notes	Click this link to open the General Notes subtask, where you can enter general notes about the ECN.
Technical Notes	Click this link to open the Technical Notes subtask, where you can enter notes about the technical issues relating to the ECN.
Implementation Notes	Click this link to open the Implementation Notes subtask, where you can enter notes about the implementation of the ECN.
Text	Click this link to open the ECN Text subtask, where you can link standard text codes to this ECN.
Documents	Click this link to open the ECN Documents subtask, where you can maintain the list of documents affected by this ECN.
EC Impacted Groups	Click this link to open the ECN Impacted Groups subtask, where you can maintain the list of functional groups affected by this ECN.
User-Defined Info	Click this link to open the User-Defined Info subtask, where you can maintain user-defined information related to this ECN.
Part Documents	Click this link to open the Part Documents subtask, where you can maintain the list of document links for the selected part to be affected by this ECN. For action codes Change or Obsolete, the subtask will reference the original selected part. For all other action codes, the change-to part will be referenced.
MBOM Components	Click this link to open the MBOM Components subtask, where you can maintain the MBOM components of the selected part to be modified by the ECN. For action codes Change or Obsolete, this subtask will reference the selected original part. For all other action codes, this subtask will reference the change-to part.
MBOM Orig Assy	Click this link to open the MBOM Orig Assy subtask, where you can maintain the MBOM assemblies where the original part is a component. This subtask is enabled if the Action Code of the selected line in the main screen is Replace, or New Rev, Obsolete, or Change and an original part is loaded.
MBOM Chng Assy	Click this link to open the MBOM Chng Assy subtask, where you can maintain the MBOM assemblies that use the original part. This button is enabled if the Action Code is Add, Replace, or New Revision and the Change-To Part is populated for the selected line in the main screen.
EBOM Comp	Click this link to open the EBOM Components subtask, where you can maintain the EBOM components of the selected part to be modified by the ECN. For action codes Change or Obsolete, this subtask references the original selected part. For all other action codes, this subtask references the change-to part.
EBOM Orig Assy	Click this link to open the EBOM Orig Assy subtask, where you can maintain the EBOM assemblies where the original part is a component. This subtask is enabled if the Action Code is Add, Replace, New Revision or Change and an original part is loaded.
EBOM Chng Assy	Click this link to open the EBOM Chng Assy subtask, where you can maintain the EBOM assemblies that use the original part. This button is enabled if the Action Code is Add, Replace, New Revision and the Change-To Part is populated for the selected line in the main screen.
Routings	Click this link to open the Routings subtask, where you can maintain the routings of the selected part to be modified by the ECN. For action codes Change or Obsolete, this subtask references the original selected part. For all other action codes, it references the change-to part.

JavaScript must be enabled in order to use this site.Please enable JavaScript in your browser and refresh the page.

Contents of the Manage Engineering Change Notices Screen

Use the fields and options to configure the Manage Engineering Change Notices screen.

Identification

Field	Description
ECN ID	Enter up to 15 alphanumeric characters for a new ECN. You can leave this field blank for auto-assignment if there is an ECN ID in the Last ECN ID field in the Configure Engineering Change Notice Settings screen.
Description	Required. Enter up to 60 alphanumeric characters to describe the engineering change.

Table Window

Use the fields in this table window to provide basic information about parts that are involved in this ECN.

Field	Description
Line	This is an automatically numbered field.
Action Code	From the drop-down list, select the code for the action that the ECN will perform (to either add a new part, modify an existing part, replace an existing part with another part, create a new revision of an existing part, or make an existing part obsolete). Valid options are: Add Change Replace New Revision Obsolete If the selection is Obsolete, the default value for Original Part Status will be Obsolete. If you change the Action Code to New Revision after saving the record, you must re-enter the Original Part and tab out of the field in order to have the Change-To Part default with the new revision. If the is Replace or New Revision, the Change-To Part (and Change-To Rev) must be different from the Original Part (and ).
Original Part	Enter, or click to select, the existing part ID to be affected by the ECN. This field must contain a valid part ID from the Manage Parts screen in Costpoint Product Definition. You should leave this field blank if the Action Code is Add. If the Action Code is Replace or New Revision, the (and Change-To Rev) must be different from the Original Part (and Original Part Rev). You cannot enter provisional part IDs in this field.
Original Part Rev	Enter, or click to select, the part revision to be affected by the ECN. This field must contain a valid part revision from the Manage Parts screen. You should leave this field blank if the Action Code is Add.
Original Part Description	This field displays the description of the Original Part.
Original Part Security	This field is visible only if the Use Part Data Security Controls check box is selected on the Configure Product Definition Settings screen, which indicates that the original assembly part is subject to data security restrictions, as defined in the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR). If enabled, this field displays one of the following values to indicate whether the original part is subject to part data security restrictions and whether you have the necessary authorization to access information for that part: Unrestricted: The part is not subject to data security restrictions. Restricted: The part is subject to data security restrictions and you are authorized to access detailed part information. *UNAUTHORIZED*: The part is subject to data security restrictions and you are not authorized to access or view part information. This value is displayed in red background color.
Original Part Status	From the drop-down list, the status that the ECN will assign to the Original Part. Valid options are: `Released` Obsolete Phase-Out Pre-Release Estimating This field defaults with the original part's Part Status from the Manage Parts screen.
Original Part Active	Select this check box to make this part active.
Original CAGE	This field displays the Commercial and Government Entity (CAGE) ID for the Original Part.
Change-To Part	Enter, or click to select, the part ID for the original part this ECN will add to or replace. If the Action Code is New Revision, the default value will be the Original Part ID. This field is required for action codes Add, Replace, or New Revision. You must leave this field blank for action codes Change or Obsolete. If the Action Code is Replace or New Revision, the Change-To Part (and Change-To Rev) must be different from the Original Part (and Original Part Rev). You cannot enter provisional part IDs in this field.
Change-To Rev	Enter, or click to select, the part revision for the original part the ECN will add to or replace. This field must contain a valid part revision from the Manage Parts screen. If the Action Code is New Revision, the default value will be the next revision letter/number. You must leave this field blank for action codes Change or Obsolete.
Change-To Part Description	Enter the description of the part to be added by the ECN. If the selection for Action Code is Replace, the default will be the Original Part description. This field is required for action codes Add, Replace, or New Revision. It must be blank for action codes Change or Obsolete.
Change Part Security	This field is visible only if the Use Part Data Security Controls check box is selected on the Configure Product Definition Settings screen, which indicates that the replacement part is subject to data security restrictions, as defined in the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR). If enabled, this field displays one of the following values to indicate whether the replacement part is subject to part data security restrictions and whether you have the necessary authorization to access information for that part: Unrestricted: The part is not subject to data security restrictions. Restricted: The part is subject to data security restrictions and you are authorized to access detailed part information. *UNAUTHORIZED*: The part is subject to data security restrictions and you are not authorized to access or view part information. This value is displayed in red background color. Note: The features in this release relating to Part Data Security are intended to assist your company in achieving ITAR compliance. However, it is each company’s responsibility to confirm that it is meeting its obligations with respect to ITAR or other applicable requirements. Deltek does not warrant that use of this functionality will result in compliance.
Change-To Part Status	From the drop-down list, select the status code that the ECN will assign to the change-to part. Valid options are: Released Obsolete Pre-Release Phase-Out Estimating If the Action Code is Add, Replace, or New Rev, the default value will be Released; however, the selection in this field will default to the value in the Part Status drop-down list in the MBOM Components, MBOM Change-To Part Assemblies, EBOM Components, and EBOM Change-To Part Assemblies subtasks when you save the record with one of these three action codes.
Change-To MBOM Status	From the drop-down list, select the MBOM status that the ECN will assign to the change-to part. Valid options are: Released Partially Released Unreleased If the Action Code is Add or Replace and the change-to part is an MBOM assembly, the change-to part's MBOM status will default in this field but can be modified. If the Action Code is New Revision and the Original Part is an MBOM assembly, the original part's MBOM status will default in this field but can be modified. When you add a new line, this field is blank if the part is not an MBOM assembly, or if no component lines exist in the MBOM Components subtask. The value in the MBOM Status drop-down list in the MBOM Components subtask also defaults into this field when you save the record, depending on the Action Code.
Change-To EBOM Status	From the drop-down list, select the EBOM status that the ECN will assign to the change-to part. Valid options are: Release Unreleased If the Action Code is Addor Replaceand the change-to part is an EBOM assembly, the change-to part's EBOM status will default in this field but can be modified. If the Action Code is New Revision and the Original Part is an EBOM assembly, the original part's EBOM status will default in this field but can be modified. When you add a new line, this field will be blank if the part is not an EBOM assembly, or if no component lines exist in the EBOM Components subtask. The value in the EBOM Status drop-down list in the EBOM Components subtask also defaults into this field when you save the record, depending on the Action Code. This field cannot be Releasedif there are provisional component parts in the EBOM Components subtask.
Change-To CAGE	Enter, or click to select, the CAGE code for the part to be added by the ECN. This optional field is six alphanumeric characters. If the Action Code is Add, Replace, or New Revision, the default is the original part's CAGE ID.
Change-To Make/Buy	From the drop-down list, select if change to part is normally purchased or manufactured. Valid options are: Buy: If the change-to part is normally purchased Make: If it is normally manufactured If the Action Code is Add,Replace, or New Revision, the default is the original part's make/buy code.
Copy Original Part Info	Select this check box to copy all part information from the original part to the new change-to part. You can modify this option when the Action Code is Replace or New Revision.
Replace In All BOMs	Select this check box to replace the original part with the change-to part wherever it is found as a component in a BOM. You can modify this check box when the Action Code is Replaceor New Revision.
Effective Date	Enter, or click to select, the date on which the proposed part modifications are to become effective. When you add a new line, this field defaults with the Suggested Effective Date from the ECN Detail subtask.
Material Disposition	From the drop-down list, select a code to indicate the disposition of the existing inventory for the affected parts. Valid options are: Scrap Rework Reinspect No Change Update Rev

FAQs

Is it possible to modify the routing of the approvers while entering an ECN?

You cannot modify an approval process on the Manage Engineering Change Notices screen. After the ECN is submitted for approval, someone with access to approve that ECN can add another approver on the Approvals subtask of the Approve Engineering Change Notices screen.

Subtasks

Subtask	Description
Impacted Projects	Click this link to open the Impacted Projects subtask, where you can maintain additional information about the impacted projects.
Approvals	Click this link to open the Approvals subtask, where you can view current information on approval status of this ECN.
General Notes	Click this link to open the General Notes subtask, where you can enter general notes about the ECN.
Technical Notes	Click this link to open the Technical Notes subtask, where you can enter notes about the technical issues relating to the ECN.
Implementation Notes	Click this link to open the Implementation Notes subtask, where you can enter notes about the implementation of the ECN.
Text	Click this link to open the ECN Text subtask, where you can link standard text codes to this ECN.
Documents	Click this link to open the ECN Documents subtask, where you can maintain the list of documents affected by this ECN.
EC Impacted Groups	Click this link to open the ECN Impacted Groups subtask, where you can maintain the list of functional groups affected by this ECN.
User-Defined Info	Click this link to open the User-Defined Info subtask, where you can maintain user-defined information related to this ECN.
Part Documents	Click this link to open the Part Documents subtask, where you can maintain the list of document links for the selected part to be affected by this ECN. For action codes Change or Obsolete, the subtask will reference the original selected part. For all other action codes, the change-to part will be referenced.
MBOM Components	Click this link to open the MBOM Components subtask, where you can maintain the MBOM components of the selected part to be modified by the ECN. For action codes Change or Obsolete, this subtask will reference the selected original part. For all other action codes, this subtask will reference the change-to part.
MBOM Orig Assy	Click this link to open the MBOM Orig Assy subtask, where you can maintain the MBOM assemblies where the original part is a component. This subtask is enabled if the Action Code of the selected line in the main screen is Replace, or New Rev, Obsolete, or Change and an original part is loaded.
MBOM Chng Assy	Click this link to open the MBOM Chng Assy subtask, where you can maintain the MBOM assemblies that use the original part. This button is enabled if the Action Code is Add, Replace, or New Revision and the Change-To Part is populated for the selected line in the main screen.
EBOM Comp	Click this link to open the EBOM Components subtask, where you can maintain the EBOM components of the selected part to be modified by the ECN. For action codes Change or Obsolete, this subtask references the original selected part. For all other action codes, this subtask references the change-to part.
EBOM Orig Assy	Click this link to open the EBOM Orig Assy subtask, where you can maintain the EBOM assemblies where the original part is a component. This subtask is enabled if the Action Code is Add, Replace, New Revision or Change and an original part is loaded.
EBOM Chng Assy	Click this link to open the EBOM Chng Assy subtask, where you can maintain the EBOM assemblies that use the original part. This button is enabled if the Action Code is Add, Replace, New Revision and the Change-To Part is populated for the selected line in the main screen.
Routings	Click this link to open the Routings subtask, where you can maintain the routings of the selected part to be modified by the ECN. For action codes Change or Obsolete, this subtask references the original selected part. For all other action codes, it references the change-to part.