Enter a unique subcontract closeout format ID.

There is one Costpoint-defined closeout format ID (SUB_CO_0001) that displays automatically in this field. You cannot delete this ID. If you do not want to use this in the subcontract closeout process, you can clear its corresponding Show in Lookup checkbox, and it will no longer be available for selection on the Subcontract Closeout tab of the Manage Subcontracts screen.

For user-defined closeout IDs, once you save them, you will no longer be able to modify the ID. A user-defined closeout ID record/row can only be deleted if it has not been used in any subcontract closeout record in Manage Subcontracts (the Assigned to Subcontract Closeout checkbox is not selected).

Enter a unique description for new closeout IDs.

For existing closeout IDs, you can modify this field for both user- and system-defined IDs only if the closeout ID has not been assigned to a subcontract closeout record in Manage Subcontracts (the Assigned to Subcontract Closeout checkbox is not selected).

This checkbox is selected by default for both user- and system-defined closeout IDs, but you can modify it. Keep it selected to display the closeout ID in the lookup of the Closeout Format ID field on the Subcontract Closeout tab of Manage Subcontracts. Only those closeout IDs that are available in the lookup can be used for new records in Manage Subcontracts.

If you clear this checkbox, you will not be able to use the closeout ID in the subcontract closeout process.

If you have already assigned the closeout ID to a subcontract record and then you clear this checkbox, the subcontract record will not be affected.

Enter, or click to select, the closeout code that you want to assign to the closeout format. Only those closeout codes with the Show in Lookup checkbox selected on the Manage Subcontract Closeout Descriptions screen are available for entry or selection.

You can enter a maximum of 10 closeout codes, but only Closeout Code 01 is required. You cannot use the same closeout code in multiple closeout code fields. Once you have used a closeout code in a field, that code will not be available for selection in another closeout code field.

Do not skip closeout code fields when entering closeout codes to avoid an error (for example, you entered a value in Closeout Code 03, skipped Closeout Code 04, and then entered a value in Closeout Code 05). Fill in the gaps or move the closeout code up in the sequence.

This field displays the description of the closeout codes you selected in Closeout Code 01 - 10.

The descriptions of the closeout codes you assigned to the format will display on the Subcontract Closeout tab of Manage Subcontracts when the format is selected on that tab.