These fields are disabled unless the selected billing formula requires additional information, such as a fee percentage, fee per hour, or multiplier rate. Enter the fee or rate for the billing formula here.

The titles of these fields change, depending on the billing formula chosen.

This checkbox is enabled only for billing rates that use a multiplier. When you select this checkbox, the rate you have entered in this group box as a labor multiplier is included in the hourly billing rate. This checkbox is available only if you select Labor Cost times Multiplier Plus Non-Labor Times Multiplier (Hours) or Rate Schedule Times Multiplier Plus Non-Labor Cost Times Multiplier for your billing formula.

Select this checkbox to mark this project as "final billed." Costpoint will not include this project in calculating standard and/or retroactive bills unless you select the Projects with "Final Billing Completed" checked checkbox on the Calculate Standard Bills screen and/or the Include Projects with "Final Billing Completed" checked checkbox on the Calculate Retroactive Bills screen.

Use the drop-down list to select the basis for Costpoint-calculated retainage. It can be based on the total bill amount, the fee amount, or the T&M labor portion of the billing. Valid options are:

• None
• Fee Amount
• T&M Labor Only
• Total Bill Amt

Select None if you do not want retainage for this project's billings.

Use this drop-down list to calculate the retainage for each billing or as a final amount. Valid options are:

• Each
• Final Based On Contract Value
• Final Based On Funded Value

If you select either Final Based On Funded Value or Final Based on Contract Value, Costpoint calculates the bill and then applies the billing amount to retainage, after the amount billed exceeds the contract value less the retainage amount (retainage amount = retainage percentage multiplied by the contract value) When you post this bill, it changes the unbilled from general to retainage.

If you select Final Based on Funded Value or Final Based on Contract Value, you must designate a fee ceiling of B (Billings) or A (Both Revenue and Billings) in the Value Info group box on the Manage Total Ceilings screen. Without the billing ceilings, Costpoint is unable to calculate retainage on a Final Amount basis.

If Costpoint has been set up to calculate retainage amounts, enter the percentage to use for retainage amounts calculation.

Enter the maximum amount or ceiling, in functional currency, of the retainage that can be withheld.

Enter the maximum amount or ceiling, in billing currency, of the retainage that can be withheld. This field is enabled only if you are licensed for multicurrency, and is editable if it is not the same as your company's functional currency. If the functional and billing currencies are the same, this field displays 0.00.

Select this option to use one of your user-defined generic billing formats. In the blank field to the right, enter the generic billing format code that you want to use to determine what the billing format looks like for this bill. You can set up these formats on the Manage Generic Billing Formats screen.

Select this option to use the Government 1443 (progress payment) billing format.

Select this option to print a standard Form 1035 bill for this project. 1035 bills use the account number to determine how to group costs for billing purposes. Pools are displayed separately.

Select this option to print a Cost Plus 1035 billing format.

Select this option to print a T&M billing format.

Enter the account level at which to roll up the costs for printing purposes.

Enter the supporting schedule format code, if any, for the detail supporting schedules you want to print for this project's billings. You can set up these user-defined formats on the Manage Supporting Schedule Formats screen.

Use this checkbox to regulate the billing of partial transactions. If you select this checkbox, partial transaction billing is allowed. If you do not select this checkbox, no partial transactions are allowed. Partial transactions may exist due to a direct cost ceiling or on-hold amounts. For example, if you post a transaction to Open Billing Detail for $1000 and $400 is put on hold, a partial transaction exists in that record. The $600 that is not on hold is included in the bill only if this checkbox is selected. Also, if a direct cost ceiling of $200 is put on an account and the only transaction posted to that account is $1000, the $200 under the cost ceiling is included in the bill only if this checkbox is selected because the $200 is part of the whole transaction of $1000.

If items have been partially billed, they appear more than once on supporting schedules (once for each partial billing). To avoid confusion, remind customers of this possible duplication. 

If you select this checkbox, you can use the Manage Standard Bills screen to modify bills generated by Costpoint. By doing so, you can alter some of the amounts that Costpoint has calculated for the billings. When you post the bills, these amounts are also posted to history for future reference. If this checkbox is not selected, you cannot modify bills for this project on the Manage Standard Bills screen. The best method of changing incorrect amounts on an invoice is to make the correction using the same source as the original transaction. For example, if an incorrect PLC is used on a project, you should correct it using a correcting timesheet.

The Adjust Open Billing Detail Records screen also provides an efficient way to correct a billing. Modifying the bill on the Manage Standard Bills screen causes a discrepancy between the bill and the source transactions. 

If you select this checkbox, Costpoint bills items from Costpoint Accounts Payable only if they have been paid. Transactions from Labor, Journal Entries, or Units Usage are billed automatically regardless of their payment status. Please note that accounts must be flagged as cash basis accounts on the Manage Billing Accounts screen before you can select this checkbox to bill on a cash basis. You can also set up cash basis accounts by project on the Cash Basis subtask of this screen. After posting transactions to the project, you also need to run the Update Cash Basis Information screen before a cash basis bill can be calculated.

This checkbox is also used by the government 1443 bills to determine whether the bill should be calculated using "small-" or "large-business" calculations. Select this checkbox to compute the bill using "large-business" calculations, and use a cash basis billing. Clear this checkbox to compute the bill using "small-business" calculations, and do not use a cash basis billing.

For more information about cash basis billing, see the "Create a Cash Basis Billing" topic.

Use this checkbox to control the use of the Adjust Open Billing Detail Records screen. If you select this checkbox, users can transfer, write off, or put transactions on hold using the Adjust Open Billing Detail Records utility. Journal Entries can be automatically created to record the adjustments. Clear this checkbox to have users use original entry sources to make corrections to billings.

Enter, or click to select, a terms code for this project. You can set up terms on the Manage Customer Terms screen.

If the Use Billing Cycles checkbox is selected and a default cycle is entered on the Configure Billing Settings screen, the default cycle appears in this field. You can enter a code or override the default code by selecting another valid billing cycle code. Costpoint uses this code when you calculate, modify, print, and post bills. If you are not using billing cycles, this field is unavailable. You can set up billing cycles on the Manage Billing Cycles screen. If the Use Billing Cycles checkbox is selected on the Configure Billing Settings screen, this is a required field.

Enter, or click to select, a remittance address code for this project. This remittance address are printed on the top of the invoice. You can enter remittance addresses on the Manage Remittance Addresses screen.

If you selected the Assign Bills to User Groups checkbox on the Configure Billing Settings screen, enter, or click to select, a valid user group code. Costpoint uses this code when you calculate, modify, print, and post bills. If you are not using billing user groups, this field is unavailable. If you selected the Assign Bills to User Groups checkbox on the Configure Billing Settings screen, this field is required. You can set up user groups on the Manage Billing User Groups screen.

Enter, or click to select, the state code that is identified with the project for tax purposes. You can enter state codes on the Manage States and Provinces screen.

If you selected the Enable Project Specific Bill Numbering checkbox on the Configure Billing Settings screen, enter the last bill number used by this project. This is an alphanumeric field. When the next bill is calculated, this number is incremented by one. You should end the last bill number entered here with at least three numeric characters so that Costpoint has at least 999 bill numbers to use. Refer to the documentation for the Last Company Wide Invoice No checkbox on the Configure Billing Settings screen for more information on how Costpoint increments bill numbers.