Costpoint Online Help

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Contents of the Approve Vouchers Screen

Use the fields and options to configure the Approve Vouchers screen.

Approve Vouchers

Identification

Field Description
Approver

The user ID of the person using the screen to approve the vouchers displays in this non-editable field.

AP Approval Required Above

This amount displays from the Approval Required Above field on the Configure Accounts Payable Voucher Settings screen.

PO Approval Required Above

This amount displays from the Above field in the Approval Required group box on the Configure Purchase Order Voucher Settings screen.

Note: This field displays only if you are licensed for Purchasing.

Amount Discrepancies Allowed

Note: This group box displays only if you are licensed for Purchasing.
Field Description
Unit Cost

This non-editable field displays the discrepancy amount threshold for the unit cost. You originally set this value on the Configure Purchase Order Voucher Settings screen.

PO Line

This non-editable field displays the discrepancy amount threshold for the purchase order voucher line amount. You originally set this value on the Configure Purchase Order Voucher Settings screen.

PO

This non-editable field displays the discrepancy amount threshold for the total purchase order voucher amount. You originally set this value on the Configure Purchase Order Voucher Settings screen.

Percent Discrepancies Allowed

Note: This group box displays only if you are licensed for Purchasing.
Field Description
Unit Cost

This non-editable field displays the discrepancy percentage threshold for the unit cost. You originally set this value on the Configure Purchase Order Voucher Settings screen.

Quantity

This non-editable field displays the discrepancy percentage threshold for the purchase order voucher line quantity.

Approve Voucher DetailsTable Window

Field Description
Vendor

This field displays the vendor ID from the Manage Accounts Payable Vouchers or Manage Purchase Order Vouchers screens.

Vendor Name

This field displays the vendor name from the Manage Accounts Payable Vouchers or Manage Purchase Order Vouchers screens.

Voucher

This field displays the number of the voucher that is pending approval.

Vchr Type This field displays the type of voucher that is pending approval.
Original Voucher If the voucher has been reversed, this non-editable field displays the original voucher number before reversal.
Note: Vouchers reversed prior to Costpoint 8.0 do not have their original voucher number stored. Original voucher numbers will only be stored for vouchers that you reverse in Costpoint 8.0 or later versions.
Invoice Amt

This field displays the amount for which the voucher was entered on the Manage Accounts Payable Vouchers or Manage Purchase Order Vouchers screens.

Invoice

This field displays the invoice number.

Appr

Select this check box to approve this voucher for posting to the Accounts Payable files.

Hold

Select this check box to place this voucher on hold or clear this check box to take the voucher off hold status. You cannot post vouchers on hold status to the General Ledger.

Over Budget

Select this check box to indicate that this project will be over budget because of this voucher.

Invoice Date

This field displays the invoice date.

Terms

This field displays the terms set up on the Manage Accounts Payable Vouchers or Manage Purchase Order Vouchers screens.

Discount %

This field displays the discount percent from the Manage Accounts Payable Vouchers or Manage Purchase Order Vouchers screens.

Discount Date

This field displays the discount date from the Manage Accounts Payable Vouchers or Manage Purchase Order Vouchers screens.

Discount Amt

This field displays the discount amount from the Manage Accounts Payable Vouchers or Manage Purchase Order Vouchers screens.

Due Date

This field displays the due date from the Manage Accounts Payable Vouchers or Manage Purchase Order Vouchers screens.

Trans Due Amt

This field displays the total amount due from the Manage Accounts Payable Vouchers or Manage Purchase Order Vouchers screens.

Manual Ck

This field displays whether or not a manual check is cut. Y (Yes) means a manual check needs to be sent; N (No) means a regular Accounts Payable check will be sent.

Entry User

This field displays the ID of the person who entered the voucher.

Vchr Type

This field indicates whether this is an accounts payable or purchase order voucher.

PO Discrepancy

This field displays one of the following settings, based on discrepancy thresholds established on the Configure Purchase Order Voucher Settings screen.

  • O displays if any of the discrepancies is over, or if there are both over and under discrepancies.
  • U displays if any discrepancy is under.
  • N displays if there are no discrepancies.
Note: This field displays only if you are licensed for Purchasing.
Rcpt Discrepancy

This field displays one of the following settings, based on discrepancy thresholds established on the Configure Purchase Order Voucher Settings screen.

  • O displays if any of the discrepancies is over, or if there are both over and under discrepancies.
  • U displays if any discrepancy is under.
  • N displays if there are no discrepancies.
Note: This field displays only if you are licensed for Purchasing.
Discr Calc Date

This field displays the discrepancy calculation date.

Note: This field displays only if you are licensed for Purchasing.
Trans Currency

This column displays the currency code for the transaction currency. The transaction currency is the type of currency that your vendor used on this invoice.

Func Inv Amt

This column displays the amount of this voucher in your company's functional currency.

Check Amount

This field displays the check amount from the Manage Accounts Payable Vouchers or Manage Purchase Order Vouchers screens.

Discount Taken

This field displays the discount taken from the Manage Accounts Payable Vouchers or Manage Purchase Order Vouchers screens.

Check Date

This field displays the check date from the Manage Accounts Payable Vouchers or Manage Purchase Order Vouchers screens.

Fiscal Year

This field displays the fiscal year from the Manage Accounts Payable Vouchers or Manage Purchase Order Vouchers screens.

Check Number

This field displays the check number from the Manage Accounts Payable Vouchers or Manage Purchase Order Vouchers screens.

Period

This field displays the period from the Manage Accounts Payable Vouchers or Manage Purchase Order Vouchers screens.

Subpd

This field displays the subperiod from the Manage Accounts Payable Vouchers or Manage Purchase Order Vouchers screens.

Cash Accounts Description

This field displays the cash accounts description from the Manage Vouchers or Manage Purchase Order Vouchers screens.

Pay Currency

This column displays the currency code for the pay currency. The pay currency is the currency that you will use to pay this voucher.

Subtasks

Subtask Description
Voucher Detail Click this link to open the Voucher Detail subtask.
PO Voucher Lines Click this link to open the PO Voucher Lines subtask.
Exchange Rates Click this link to open the Exchange Rates subtask.
Voucher Totals Click this link to open the Voucher Totals subtask.