For manually entered cash advances, click to select the employee for whom the cash advance is being added. For imported cash advances, this field displays the employee's name and ID.

For manually entered cash advances, enter the reference number (typically the check number or EFT number) that was used for the cash advance. For imported cash advances, this field displays the reference number that was used for the cash advance.

For manually entered cash advances, click to select the date on which the cash advance was issued. For imported cash advances, this field displays the date on which the cash advance was issued or requested.

Click to select the date on which the cash advance is due.

This field displays the check number or EFT payment advice number for the advance that was paid.

This field displays the date the payment was made and derives from the import file. Click to select a different date.

For manually entered cash advances, use the drop-down to select the type of payment that was used for this cash advance. The valid values are:

• Check — Select this option if a check was used to pay the cash advance to the employee.
• Electronic Fund Transfer (EFT) — Select this option if an EFT (Direct Deposit) was used to pay the cash advance to the employee.
• Other — Select this option if another form of payment was used to pay the cash advance to the employee.

  For imported cash advances, this field displays the type of payment that was used for this cash advance.

  Note: If the Expense Report displays an ID, the Type field is disabled.

For manually entered cash advances, enter the amount of the cash advance that the employee received in the currency in which he received it. For imported cash advances, this field displays the amount of the cash advance in the employee's pay currency.

For manually entered cash advances, enter the amount of the cash advance that the employee received in the system's base currency. For imported cash advances, this field displays the amount of the cash advance in the system's base currency.

This field remains empty until you enter an expense report and apply the cash advance to it by clicking . The system updates this screen with the Expense Report ID. When this occurs, all other fields on this screen becomes disabled.